Opportunity in Washington, DC
The United States Agency for International Development (USAID) has contracted through CAMRIS International partnered with IAP World Services Inc., (IAPWS), to recruit and hire qualified individuals for the following position:
Title: Financial and Budget Analyst
United States Agency for International Development
Commodities Security and Logistics Division of the Office of Population and Reproductive Health Bureau for Global Health
United States Agency for International Development
Commodities Security and Logistics Division of the Office of Population and Reproductive Health Bureau for Global Health
Application Deadline: December 26, 2012
BACKGROUND
The Financial and Budget Analyst (FBA) is located in the Commodities Security and Logistics Division of the Office of Population and Reproductive Health within the Bureau for Global Health (GH/PRH/CSL). GH/PRH/CSL has the lead role in providing program oversight, policy guidance, and management of the Agency’s centralized contraceptive and public health commodities assistance portfolio. Central to the Agency’s strategic objective in the Population and Health sectors is the availability of high quality contraceptives and condoms for reproductive health and HIV/AIDS and STI disease prevention programs in developing countries. GH/PRH/CSL also provides a range of other essential public health supplies for Mission programs to ensure the availability of needed commodities in USAID-supported programs worldwide.
ROLES AND RESPONSIBILITIES:
The FBA provides financial, budgetary and programmatic support to CSL, performing a variety of both complex and routine administrative and analytical duties. These duties range from procurement and contracting administration and programmatic support, to more complex technical- and analytical-type tasks such as creating and managing the division’s financial tracking database, liaising with the Office of Acquisition and Assistance (OAA), and monitoring project finances. The FBA will work closely with the Central Contraceptive Procurement (CCP) team and provide input on related technical and managerial issues, and with the division as a whole to ensure all financial and contract actions are being addressed. The FBA will also work with other members of the division to assist in areas such as country backstopping, contraceptive security, and other relevant duties as needed.
The FBA ranks tasks in order of importance and impending deadlines, and handles several tasks simultaneously. The individual must develop a working knowledge of relevant USAID policies and guidelines, the Global Acquisition and Assistance System (GLAAS), as well as corporate practices and procedures. The individual is expected to become familiar with division technical issues and policies.
To perform this job successfully, an individual must be able to perform each essential duty in a proactive and timely fashion. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
CSL Budget and Financial Management:
• As the top financial advisor to project CORs, provides budget management for the division’s primary contracted projects.
• Reviews, edits, and consolidates budget estimates and provides analysis on requests for additional project funds.
• Performs detailed tracking and review of funds received by the division and division projects in order to effect adjustments such as the reprogramming of allotments, reallocation of budget numbers, management of numerous streams of funds, or requests for additional funds.
• Creates, maintains, and provides assistance to CSL with administrative and complex financial tracking systems, and assists in the design and maintenance of spreadsheets and databases to support these systems.
• Updates, manages, and as needed creates databases to track all funding allocations received from various sources and expended into a range of contracts and sub-contracts.
• Analyzes financial reports and invoices to advise management on the status of funds. Assists in the review of analyzing budgets for each object class, appropriate allotments, and use of allocated funds in conformance with contract and Agency regulations.
• Identifies and analyzes trends in the receipt, obligation, and expenditure of funds in relation to division and project objectives.
• Prepares annual division financial review and budget requests.
• Prepares quarterly accruals for division projects as requested by the Strategic Planning and Budgeting Office (SPBO).
• Annually reconciles financial records with the PRH front office and project staff.
• As the top financial advisor to project CORs, provides budget management for the division’s primary contracted projects.
• Reviews, edits, and consolidates budget estimates and provides analysis on requests for additional project funds.
• Performs detailed tracking and review of funds received by the division and division projects in order to effect adjustments such as the reprogramming of allotments, reallocation of budget numbers, management of numerous streams of funds, or requests for additional funds.
• Creates, maintains, and provides assistance to CSL with administrative and complex financial tracking systems, and assists in the design and maintenance of spreadsheets and databases to support these systems.
• Updates, manages, and as needed creates databases to track all funding allocations received from various sources and expended into a range of contracts and sub-contracts.
• Analyzes financial reports and invoices to advise management on the status of funds. Assists in the review of analyzing budgets for each object class, appropriate allotments, and use of allocated funds in conformance with contract and Agency regulations.
• Identifies and analyzes trends in the receipt, obligation, and expenditure of funds in relation to division and project objectives.
• Prepares annual division financial review and budget requests.
• Prepares quarterly accruals for division projects as requested by the Strategic Planning and Budgeting Office (SPBO).
• Annually reconciles financial records with the PRH front office and project staff.
Procurement and Contracting Administration:
• Reviews division and project procurement actions to ensure adequacy, appropriateness, procedural requirements and compliance with Agency and appropriate federal regulations.
• Evaluates and resolves problems with widespread impact on the effectiveness of division and project procurements, checking for adequacy and compliance with federal regulations and USAID policies.
• Works closely with the Senior Public Health Advisors and project CORs to develop and maintain a consolidated system of pending and completed procurements for availability for assessment by the office.
• Serves as Requestor in GLAAS for all division requests which includes ensuring appropriate and accurate documentation for new activities, funding actions, or modifications.
• Serves as the principal contact on all contract and finance actions with the USAID strategic operations team and procurement office.
• Reviews division and project procurement actions to ensure adequacy, appropriateness, procedural requirements and compliance with Agency and appropriate federal regulations.
• Evaluates and resolves problems with widespread impact on the effectiveness of division and project procurements, checking for adequacy and compliance with federal regulations and USAID policies.
• Works closely with the Senior Public Health Advisors and project CORs to develop and maintain a consolidated system of pending and completed procurements for availability for assessment by the office.
• Serves as Requestor in GLAAS for all division requests which includes ensuring appropriate and accurate documentation for new activities, funding actions, or modifications.
• Serves as the principal contact on all contract and finance actions with the USAID strategic operations team and procurement office.
• Updates and maintains the advanced procurement plan tracking database.
Programmatic Support:
• Provides innovative approaches to improve team efficiency, including standardizing practices and maximizing use of technology/available resources.
• Participates in all relevant CSL and project technical and managerial meetings for the purpose of assisting in management duties.
• Provides direct commodity security backstopping support to a sub-set of USAID-supported countries, including assistance with essential public health commodity orders, shipment details, procurement analysis, technical support, financial updates, etc.
• Provides short term backstopping support for CSL technical staff when necessary.
• Assists technical staff in the preparation of various program documents and correspondence such as; memos and waivers, justifications and approvals, contract amendments, project authorization documents, technical notifications, and requests, and ensuring that documentation is complete and in compliance with Agency and federal rules, regulations, and standards.
• Responds to ad hoc requests from the GH front office, the Inspector General, other Agency offices, and partners on awards and expenditures.
• Researches, plans, analyzes, and organizes technical and/or statistical information and develop data for use in briefings, publications, and reports.
• Collects and makes arrangements for distribution of material to the USAID missions, USAID/W offices, host country institutions, donors, and cooperating agencies as needed.
• May require occasional travel to the field, as requested.
• Any other duties as necessary.
• Provides innovative approaches to improve team efficiency, including standardizing practices and maximizing use of technology/available resources.
• Participates in all relevant CSL and project technical and managerial meetings for the purpose of assisting in management duties.
• Provides direct commodity security backstopping support to a sub-set of USAID-supported countries, including assistance with essential public health commodity orders, shipment details, procurement analysis, technical support, financial updates, etc.
• Provides short term backstopping support for CSL technical staff when necessary.
• Assists technical staff in the preparation of various program documents and correspondence such as; memos and waivers, justifications and approvals, contract amendments, project authorization documents, technical notifications, and requests, and ensuring that documentation is complete and in compliance with Agency and federal rules, regulations, and standards.
• Responds to ad hoc requests from the GH front office, the Inspector General, other Agency offices, and partners on awards and expenditures.
• Researches, plans, analyzes, and organizes technical and/or statistical information and develop data for use in briefings, publications, and reports.
• Collects and makes arrangements for distribution of material to the USAID missions, USAID/W offices, host country institutions, donors, and cooperating agencies as needed.
• May require occasional travel to the field, as requested.
• Any other duties as necessary.
The following deliverables are required:
• Reviews, edits, and consolidates budget estimates and provides analysis on requests for additional project funds.
• Tracks and reviews funds including reprogramming of allotments, reallocation of budget numbers, management of numerous streams.
• Maintains several databases including an advanced procurement plan tracking database and funding databases.
• Serves as Requestor in GLAAS, and the principal contact on all contract and finance actions.
• Prepares annual division financial review and budget requests, quarterly accruals
• Backstop a select subset of USAID Family Planning Programs; assisting missions in quantifying and planning for orders of condoms and contraceptives; assist in identifying needs for the registration and over branding of products.
• Ensures annual and quarterly reports are completed by researching, analyzing, and organizing technical and/or statistical information and develop data.
• Reviews, edits, and consolidates budget estimates and provides analysis on requests for additional project funds.
• Tracks and reviews funds including reprogramming of allotments, reallocation of budget numbers, management of numerous streams.
• Maintains several databases including an advanced procurement plan tracking database and funding databases.
• Serves as Requestor in GLAAS, and the principal contact on all contract and finance actions.
• Prepares annual division financial review and budget requests, quarterly accruals
• Backstop a select subset of USAID Family Planning Programs; assisting missions in quantifying and planning for orders of condoms and contraceptives; assist in identifying needs for the registration and over branding of products.
• Ensures annual and quarterly reports are completed by researching, analyzing, and organizing technical and/or statistical information and develop data.
CERTIFICATIONS, LICENSE, PHYSICAL REQUIREMENTS OR OTHER EXPERTISE REQUIRED. The contractor must have:
• The position requires an undergraduate-level degree, preferably in the area of business or finance, and 1-2 years of professional experience.
• Proficiency in the use of Microsoft Office Suite with an emphasis on Excel spreadsheet skills, PowerPoint, Internet and e-mail applications, in addition to computer based file management and website content maintenance.
• Strong quantitative skills, attention to detail, the ability to multi-task well, and organizational skills.
• Excellent writing skills in English.
• Oral and written communications skills and the ability to read, analyze, and interpret general business periodicals.
• Ability to work with mathematical concepts such as probability and statistical inference, ability to apply concepts such as fractions, percentages, ratios, and proportions to reports and financial tracking systems.
• Must be proficient with basic financial management and budgeting concepts.
• Must have excellent Excel skills.
• Must be a US citizen with ability to obtain a SECRET level security clearance.
• Proficiency in the use of Microsoft Office Suite with an emphasis on Excel spreadsheet skills, PowerPoint, Internet and e-mail applications, in addition to computer based file management and website content maintenance.
• Strong quantitative skills, attention to detail, the ability to multi-task well, and organizational skills.
• Excellent writing skills in English.
• Oral and written communications skills and the ability to read, analyze, and interpret general business periodicals.
• Ability to work with mathematical concepts such as probability and statistical inference, ability to apply concepts such as fractions, percentages, ratios, and proportions to reports and financial tracking systems.
• Must be proficient with basic financial management and budgeting concepts.
• Must have excellent Excel skills.
• Must be a US citizen with ability to obtain a SECRET level security clearance.
This is an opportunity for employment or a contract, but we reserve the right to make no selection or award.
CAMRIS International and IAP World Services Inc. offer competitive salaries and comprehensive benefits. Candidates meeting the requirements for the position will be required to provide a USAID 1420-17 Contractor Employee Biographical Data Sheet to document employment and salary history.
CAMRIS and IAP are Equal Opportunity Employers EOE M/F/D/V
How to apply:
Please submit your resume online at www.iapws.com .
