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Administrative Assistant
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Position Summary
This position provides administrative support for the VP Finance, GEMS and his direct reports as well as broader support to the entire Houston GEMS Finance organization. | ||||||||||||||||||||||
Key Accountabilities
• Provides administrative support services to VP Finance including managing files, making domestic and international travel arrangements, coordinating visa paperwork to support the executive’s travel, preparing expense reports, maintaining Outlook/electronic diary, scheduling meetings and video conferences, compiling agendas, etc.
• Provide support to VP by compiling reports and/or presentations • Maintain vacation and personal time tracking for GEMS Finance organization • Manage document flow (both internal/external) • Manages SAP purchase orders and departmental invoices for correct payment allocation • Maintains the utmost of confidentiality as the position is exposed to sensitive information • Liaise with other administrative assistants as required. • Other tasks and projects as assigned by VP Every individual has a duty to both themselves and those around them to ensure that safe practice is adhered to at all times. In addition to any specific accountabilities for HSSE, all employees are accountable for ensuring that they take care of themselves and adopt exemplary safe behaviours.
BG Group is an equal opportunity/ affirmative action employer. It is company policy to provide equal opportunity in all areas of employment practice without regard to race, color, religion, sex, sexual orientation, national origin, age, marital status, veteran status, citizenship or disability.
BG Group provides reasonable accommodations so that qualified applicants with a disability may participate in the selection process. If you need an accommodation during the application process, please advise us by using the online contact form located on the search apply page of the website. Please state your request for assistance in your message. Thank you for considering a career with BG Group. | ||||||||||||||||||||||
Unique Knowledge, Skills, Experience and Attribute
Experience Needed:
• Prior experience in supporting individuals at a VP level required
Specialist Knowledge/Languages:
• High school diploma or equivalent required
• Ability to represent the VP and communicate with internal and external customers to the highest professional standards • Excellent organizational skills • Ability to learn quickly, to adapt and develop in a rapidly changing situation • Excellent word processing and slide presentation skills • Experience with telephone systems and voicemail • Strong working knowledge of Windows 7 and Office 2010, (word processing, spreadsheets, presentation software, access database) • Working knowledge of basic financial and administrative procedures • Blackberry experience is a plus • Attention to detail • Dependable • Prior SAP experience preferred | ||||||||||||||||||||||
Additional Information for External Candidates
BG Group values diversity and is committed to equal opportunities; applications are welcome from all suitably qualified candidates.
Please note that after the closing date you will no longer be able to apply for the vacancy. The specific time of closing is midnight UK time on the date displayed. BG Group also reserves the right to close vacancies before the advertised closing date without prior notice.
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