Executive Assistant to the President’s Office

Job Title: Executive Assistant

Division: President’s Office

Position reports to: Executive Assistant for Corporate and Presidential Affairs 
Job Purpose Summary: Perform a wide variety of executive secretarial and administrative duties as required by daily operations in the President’s Office.

Key responsibilities and duties:

• Represent the President to the public, businesses, council members and other agencies at the request of the President;
• Coordinate office activities and schedules; develop and recommend office procedures and systems; ensure smooth office operations;
• Review and summarize miscellaneous reports and documents; prepare background documents as necessary;
• Research and analyze routine administrative projects for the President and Executive Committee; prepare first draft reports on routine administrative matters;
• Receive and distribute incoming mail; review and evaluate mail to identity those items requiring priority attention to the President;
• Process payment invoices;
• Monitor and follow up on assignments given to management staff by the President as requested by the Executive Assistant for Corporate and Presidential Affairs and the Communications Affairs;
• Receive and screen communications to the President including telephone calls and e-mail messages and provide assistance using independent judgment to determine those requiring priority attention; prioritize, channel, and facilitate communication from department heads, department assistants;
• Respond to letters and general correspondence of a routine nature;
• Make travel arrangements for the President; maintain appointment schedules and calendars, arrange meetings and conferences;
• Attend executive meetings as requested and provide support to the Communications Coordinator in minuting the meetings;
• Perform other duties as might be assigned by the President and the Executive Assistant for Corporate and Presidential Affairs

Minimum Qualifications:

Bachelors degree from recognized and accredited university, fluent English and Russian (written and speaking); minimum 1 year of relative administrative experience, PC user, excellent writing skills, at least 2 (two) recommendation letters from previous employers demonstrated leadership experience;

Preferred Qualifications: : Western Master’s Degree from recognized and accredited university, minimum 2 years of experience in office administration /project management in a medium to large sized institution. Excellent communication skills in Russian, English and Kazakh.

Personal Qualities:

Highly organized, dependable, punctual, and ability to meet strict deadlines and adjust to shifting priorities; ability to work independently when necessary; work cooperatively with others in a fast paced environment;  tact, poise, and excellent interpersonal skills, ability to judge and find solutions to problems, attentiveness to details.

Interested candidates should send their CVs, 2 (two) recommendation letters and a cover letter in the English and Russian languages to recruitment@kimep.kz indicating the position you are applying for in the message subject.