LOGISTICS COORDINATOR , SYRIA

Ref: CLOG/SYRIA/13

ACF is an international non-governmental, private, apolitical, non-religious and non-profit organization created in 1979. Its goal is to combat hunger and dangerous situations that threaten men, women and children. Currently 500 expats and more than 5,000 employees are working for ACF in more than forty-six countries working in projects concerning four areas of focus: nutrition, health, food security and water and sanitation.

ACF-Spain (ACF-E) is looking for a Logistics Coordinator for interventions in Syria.

OBJECTIVE

The Logistics Coordinator is responsible for the development, coordination and monitoring of all logistic components of the mission. His/her objective is to establish a strategy with the Country Director, the other members of the coordination team and the Heads of Base to guarantee the support and supply to mission projects.

RESPONSABILITIES

• Representation and Logistic Coordination o Have a global vision of the mission’s logistics operations o Support and supervision of the mission’s operational bases o Communication Management o Equipment Management: o Fleet Management Support o Cost and expenditure analysis o Preparation and anticipation of the mission’s crisis risks o Creation of Logistical Reports • Security Management o Management and application of the mission’s security rules • Management of the Logistics HR

PROFILE

• Ability to plan, organise and resolve. • Good communication skills • Experience in logistical coordination • Minimum 2 years experience in field logistics or logistical coordination in a Human Aid organisation • Intercultural awareness • Experience in the coordination of personnel, monitoring and Program evaluation • Spanish and English essential, French desirable

REMUNERATIVE PACKAGE

We offer immediate incorporation to a dynamic international network with the following remuneration package:

• Work contract: 6 month forecast duration • Salary: from 1500€ to 2300€ gross per month according to candidate’s previous experience (according to standard list of ACF- Spain). ACF- Spain remuneration system allows a salary progression based on the annual development appraisal • Until 10% additional remuneration regarding the position’s context and responsibilities. • House and maintenance cover by the organization (including per diem): package estimated at a minimum of 50% of salary • Travel costs to and from the mission. • 25 working days of holidays per year. • Break: additional rest period, including travel cost to a reference area and economic help. • Travel and accident insurance and repatriation on account of the organization. • Extra per month and per child (Under 18 years old): from 100€ to 225€ monthly (according to standard list of ACF-Spain)

How to apply:

We will only consider CV’s received by email. Interested candidates should send: A letter of motivation, updated CV (please specify the length of the experience monthly) and the details of 2 managers who can provide us with professional references for the last two work experiences (We could ask for references also to different managers from the ones that you facilitated us. If you don’t agree, please let us know it.)

Please send applications to the following address quoting this reference CLOG/SYRIA/13: ach-candidaturas@achesp.org by 15/02/2013

The Human Resources department will contact only those pre-selected for an interview. Many thanks. For candidates who are not in Madrid, the first interview will be through telephone. Short listed candidates will have a face to face interview to be held in Madrid. For those candidates selected, all the travel costs will be refund when the first mission is assigned.

For the final job offer, it will be necessary to present all the professional experience certificates.

Selection process might include sending the CV to other headquarters (HQ) and/or to missions. If the candidate doesn’t agree, please tell us. If the candidate has previous experience with ACF-In and has been recruited and validated in the past by another HQ, or if the contract must be under other HQ please note that the salaries scale for this post will be in accordance with the policy of that headquarter.

Note- for more information about the post, please consult our webpage: www.accioncontraelhambre.org if the relevant post is not to be found on the website, this means that the selection process has been finalized.

Financial Controller - Syria

General Description of the Role:

The main purpose of this position is to oversee all financial operations for GOAL Syria. GOAL's ultimate aim is to build the capacity of national staff, minimizing expatriate input where possible and promoting self-reliance in the communities in which it operates.

Key Duties:
1.Ensure timely submission of monthly reports to GOAL Dublin comprising the Sage data set, Donor Status Reports, supporting schedules and other reports as required. 2.Overall responsibility for management of cash flow. 3.Review and submit monthly funds requests to GOAL Dublin, ensuring that donor funds are tracked and that cash balances held in country are kept to a minimum. 4.Prepare year end financial statements, arrange and ensure timely completion of year-end audit. Liaise with auditors with respect to donor and GOAL Dublin audit requirements and facilitate audit work. 5.Full knowledge of GOAL’s internal control procedures through understanding of GOAL’s Field Finance Manual v2012. Monitor control internal controls procedures, ensuring they are fully implemented and effective. 6.Understand the GOAL Logistics procedures and processes through familiarisation of the GOAL Logistics Manual particularly in relation to procurement rules. 7.In coordination with the Logistics Coordinator, ensure that there are regular reviews of the procurement paperwork and stock control, particularly in relation to Field Offices, ensuring that it is in accordance with the GOAL procurement manual. 8.Support the Programme Coordinator and programme staff in the management of any Cash Transfer programme, in particular supporting the Programme Coordinator to ensure that distribution records comply with GOAL and Donor requirements. 9.Maintain and improve appropriate systems of internal control, both in Head Office and Field Office sites, and make use of IT where possible to improve financial systems. Give adequate support and training to all staff, local and international, on controls and systems in place to mitigate current and potential risks (operational, logistical, financial and compliance related) 10.Ensure that field staff (local and expatriate) including Project Managers and Programme Coordinators are trained in monthly financial reporting and ongoing financial procedures for field site operations.

Donor Reporting and Budgeting 1.Be familiar with and ensure that donor guidelines are followed at all times. 2.Ensure timely submission of donor reports, government reports and other reports to GOAL Dublin and/or the relevant authorities. 3.Ad hoc preparation of budgets for proposals to be sent to donors, in accordance with donor guidelines and deadlines, in liaison with GOAL Dublin’s Operations Accountant and Assistant Operations Manager 4.Set up and assume overall responsibility for comprehensive Donor/Project files, ensuring that all paperwork (including but not restricted to proposals, budgets, contracts, financial and operational correspondence, financial and operational reports) is present and correct. 5.Preparation and finalisation of annual budget and rolling budgets, in collaboration with the senior management team and department heads, for submission to GOAL Dublin. 6.Ensure all staff have up-to-date training on budget management and forecasting, and the Donor Status Report. 7.Monitor and control current expenditure to ensure that it stays within available funding and agreed budgets. Highlight, as appropriate, under / over spends and agree actions required.
8.For proper budget monitoring ensure that budgets are allocated accordingly to Head Office and to Project Managers in the relevant regions, with separate identifiable coding.

Other 1.Anticipate future financial staffing needs based on changes in the overall level of GOAL Syria activities in consultation with GOAL Syria’s Country Director. 2.Responsible for recruitment and training of finance staff, including in-house training as required/requested in order to build capacity. 3.Maintain job descriptions for all Finance staff and carry out bi-annual staff appraisals.
4.Ensure adequate support is given to field finance and admin staff as well as budget holders. 5.Oversee physical control of assets. 6.Produce relevant, useful and timely information to the Country Director with respect to the current financial position and financial consequences of any proposed decisions or activities. 7.To work at all times in a manner that promotes teamwork with in GOAL and assists in the achievement of GOAL’s programme aims. 8.Assist department heads in building the capacity of all of GOAL’s national staff. 9.Assist the Country Director wherever possible with donor liaison. 10.Undertake regular visits to programme sites. 11.Undertake any other duties that may be requested by the Country Director.

Requirements: •Qualified accountant with at least 3 years post graduation experience in country of origin, prior overseas experience in a similar role is desirable. •Demonstrated analytical and conceptual skills to plan projects, timetable agreed activities and oversee staff activities. •Demonstrated management skills to deal with a team and a myriad of tasks. •Ability to work in Arabic an advantage. •Ability to accept the potential of insecurity and willingness to adhere to security guidelines. •Outgoing personality with excellent communication and training skills. •Good team player, flexible and capable of working with an international country team. •Ability and willingness to travel to programme locations and live in sometimes-basic conditions. •Previous experience of Sage. •Proficient in Excel (intermediary to advanced) and Microsoft packages.

This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document. Unfortunately GOAL cannot contribute to financial costs incurred when attending interview.

How to apply:

Please apply via the following link:

http://www.candidatemanager.net/cm/Apply.aspx?&mid=YGTYD&sid=BEVGTAZ&jid...

Relief Program Coordinator

People in Need seeks for Relief Program Coordinator for its Syrian program

People in Need’s programs for war-affected Syrian population focus mainly on emergency healthcare, food aid and preparedness for the up-coming winter. Activities are coordinated from neighbouring countries and performed in cooperation with local partners in Syria.

Relief Program Coordinator

Starting date: continuously starting December 2012/ January 2013

Duration : 3–6 months with possibility of prolongation

Main responsibilities:

• Field needs assessments, intervention planning and design (in accordance with security situation in the country) • Project management, monitoring, reporting • Coordination / Liaisoning with partners, donors and authorities • Support to local partners during programs implementation • Supervision of financial and administrative procedures

Main requirements:

• Proven experience in management of people and projects in emergency context • High motivation to provide humanitarian assistance • Fluent English both spoken and written, Arabic is an advantage • Ability to quickly adapt and get oriented in a new environment • Ability do make strategic decisions even in stressful context, under time pressure • Is open to cultural differences and can adjust the managerial style while working with people coming from different cultural backgrounds

PIN offers:

• Opportunity to see direct positive impact of the work • Capacity and logistical support • Remuneration according to PIN standards • Travel, accommodation, health preparation and insurance costs coverage

How to apply:

Serious candidates please send your CV and cover letter to email HR@clovekvtisni.cz. Please note only shortlisted candidates will be contacted.