Finance and Administration Manager SURE Program

Management Sciences for Health (MSH) is an international non-profit, public health organisation with headquarters in USA, whose purpose is to strengthen health programs worldwide. MSH Uganda is currently running a number of USAID and other donor funded projects including SURE (Securing Ugandans’ Right to Essential Medicines) STAR E in Eastern Uganda. SURE will ensure that the population of Uganda has access to adequate quantities of good quality essential medicines and health supplies (EMHS) by strengthening the national essential medicines and health commodities supply system. STAR E is a 5-year USAID-supported District-based HIV/TB Project focusing on the prevention, care, and treatment of HIV/TB in health facilities and communities, headquartered in Mbale but with activities in Budaka, Bududa, Bukwo, Busia, Butaleja, Kapchorwa, Pallisa, Bulambuli, Kween, Kibuku and Sironko districts. MSH now invites applications from suitably qualified candidates for the positions of Finance and Administration Manager SURE Program. Finance and Administration Manager -SURE Program: located in Kampala, Uganda Reports to: The Project Director/COP Overall responsibilities: The Finance and Administration Manager ensures that financial functions support the timely and effective implementation of the program’s technical scope of work. S/he ensures that resources are allocated and used in compliance with contractual requirements, applicable regulations, and appropriate standards and procedures. Oversees the overall administration of the program and plays a key role in program implementation by the facilitation program activities. S/he is involved in the details and overall strategy of the Program and provides support by linking up program activities with the needed human, financial, and logistical resources. This includes working with MSH’s HQ support units managing operations, contracts, procurement, accounting, and any HR activities of the program. Liaises with local partners and with MSH’s headquarters regarding any aspects of program implementation related to finance, procurement and program implementation. The Finance and Administration Manager ensures that all budgets, expenses as well as program procurement activities are all carried out according to USAID and MSH standards and regulations. Lead program annual budget development process including managing the annual work plan, life-of-project and activity budgets and ensuring compliance of program expenditures with approved budgets; ensure the consistency, inclusion and accuracy of costs where appropriate; and work with staff in developing budgets for technical activities as necessary. Revise overall and sub-budgets as needed throughout the work plan year. Develop and maintain systems for program expenditure, monitoring and tracking that include financial and contractual data. Provides routine pipeline analyses to the Project Director/COP and USAID. Also, provide any ad hoc reports requested by USAID. In addition, perform routine financial analysis on program expenditures, documenting and monitoring overall performance, analyzing trends, identifying gaps to ensure efficient and sound project management. Implement standard procedures and forms that promote and/or ensure program compliance with the cooperative agreement terms and conditions, and that ensures program spending provides the best value. • Ensure that required reports are submitted in the format and by the deadline stated in the cooperative agreement. Communicate and coordinate with USAID to ensure receipt of all necessary financial and contractual information and approvals.

Requirement: Master's Degree in Business Administration, Finance, Accounting or other relevant field, Eight (8) years experience in administrative and financial management of large international projects including experience in management of USG projects with USAID experience preferred, Familiarity with compliance to US Federal Acquisition Regulations, Demonstrated experience and skills in developing and managing large budgets, Proficient in relevant computer applications and databases with mastery of Excel spreadsheets is required. QuickBooks or similar accounting software is preferred, Strong analytical, oral and written communication skills combined with a customer service orientation, Demonstrated excellent English language skills (both written and oral) with the ability to conduct business and facilitate compliance/administrative trainings on in English, Excellent communication, interpersonal skills, and with demonstrated skills in local capacity development and leading diverse teams in foreign settings, Ability and willingness to work within a teamwork environment and to travel within Uganda as required.

How to apply: All applications should be addressed to: Human Resources Partner – MSH Plot 15, Princess Anne Drive, Bugolobi P.O. Box 71419, Kampala Email: HRUG@msh.org Deadline for submission: Friday, September 28, 2012. We thank all applicants for their interest, but can only acknowledge shortlisted candidates. Please note that any form of canvassing by candidates will lead to immediate disqualification.

Project Director, Vietnam - Leadership, Management and Governance - Technical Support Project

MSH seeks a Project Director to lead a small team to provide strategic leadership and management to the implementation of the new Leadership, Management and Governance (LMG) Project in Vietnam. The Project Director is accountable for project deliverables and results, and has full accountability and authority for the development, execution, and monitoring of the project, including (1) vision and technical strategy; (2) project results and management; (3) client(s) and stakeholder(s) relationships; (4) documentation and communication; (5) strategic partnerships and cost share leverage; and (6) coordination and synergy with other MSH projects. This position is aimed at providing strategic leadership, vision, and rapid start-up with early results in the first year of the project.

Funded through the United States Agency for International Development (USAID), the Leadership, Management and Governance (LMG) Project supports country health systems strengthening by addressing the gap in leadership, management and governance capacity of policy makers, health care providers and program managers to implement quality health services at all levels of the health system. In Vietnam, the project is known as the Leadership, Management and Governance - Transition Support Project (LMG-TSP). The objective of LMG-TSP is to build capacity and assist the Government of Vietnam in transition-related policy, planning and coordination in support of a sustainable, country-owned HIV/AIDS response at national and provincial levels.

Ideal candidates will possess strong skills in the areas of governance, health financing, or human resources for health; have an in-depth understanding of the Vietnamese healthcare system; and the ability to collaborate with many partners including implementing agencies and government officials. The candidate should be familiar with the United States President’s Emergency Plan for AIDS Relief (PEPFAR) and HIV/AIDS service delivery programs in Vietnam, including the existing structure of technical assistance, technical working groups, and familiarity with the partners leading the work in key domains of the transition. Good knowledge of the expectations and demands of USAID and other international donor agencies will be an added advantage. S/he is expected to have strong facilitation and writing skills and be able to work with and provide technical assistance to government institutions and partner organizations.

The Project Director is aware of, and adheres to, MSH procurement integrity standards in all activities and assures compliance with USAID and Vietnamese regulations and requirements.

This position is based in Hanoi, Vietnam and may require extensive domestic travel.

Specific Responsibilities

Vision and Technical Strategy

• Lead and support the project’s strategy, supervise all technical, management and operations aspects of the project, assuring the appropriate human and financial resources are maintained to achieve project goals and complete all deliverables.

• Contribute technical knowledge to the development and implementation of project deliverables.

Project Results and Management

• Meet client expectations to achieve agreement goals and client approved Results and Performance Monitoring Plan.

• Manage the implementation of technical activities at the national and provincial levels, ensuring that all activities are adequately implemented in a timely fashion and that they address needs at different levels of the system to meet the expectations of clients, partners and other local stakeholders.

• Manage and supervise technical and administrative staff as per MSH values, policies and guidelines.

• Oversee and supervise provincial level staff, as requested.

• Implement effective project management systems within MSH policies, guidelines and standard operating procedures while ensuring local ownership, appropriateness and responsiveness.

• Implement a Financial Pipeline Tracking system for effective budget monitoring and cost control based on sound financial and accounting principles, MSH standard operating procedures, and MSH and donor reporting requirements.

• Develop and adapt (as needed) project financial plan in line with the agreement budget and received obligations, technical strategy, work plan, and reporting requirements.

• With support of Country Portfolio Director, develop technical assistance plan and budget.

• Coordinate with the LMG backstopping team at MSH home office to assure appropriate management, operations and technical support.

Client(s) and Stakeholder(s) Relationships

• Liaise with USAID and other members of the PEPFAR team, the Vietnamese government at national and provincial levels, and implementing partners in the HIV/AIDS response in Vietnam to assure that project implementation is in line with expectations.

• Foster effective dialogue, relationships, and implementation plans with project clients, and other local and international stakeholders.

Documentation and Communication

• Ensure appropriate and timely documentation and dissemination of key results and deliverables for maximum project impact using a variety of communication strategies.

• Communicate with USAID and the PEPFAR team on technical strategy, progress and results accomplished.

• Coordinate with LMG on global strategies, and share experiences and lessons learned.

One MSH Contribution

• Ensure effective coordination with other MSH projects in country for consistent MSH representation, and support opportunities to build synergies across programs for maximum impact and efficient use of resources.

• Ensure harmonious collaboration with, and cost-effective use of, the Country Operations Management Unit in Vietnam.

Qualifications

1. A minimum of a master’s level degree in business administration, public health, public policy or other related field or equivalent experience.

2. Ten plus (10+) years of progressively responsible, related experience in Vietnam is required.

3. Strong understanding of the Vietnam public sector.

4. Demonstrated technical depth in at least one of the following health system areas: Governance, Health Financing, and/or Human Resources for Health.

5. Familiarity with PEPFAR and HIV/AIDS service delivery programs.

6. Familiarity with US Government (including USAID) regulations and administrative procedures in the implementation of donor assisted projects.

7. Experience managing and supervising technical staff.

8. Demonstrated ability to build and maintain relationships with senior-level colleagues, particularly interacting productively, proactively, and comfortably with Vietnamese and US government agencies, implementing partners, civil society organizations, donor organizations, and cooperating agencies.

9. Demonstrated strategic agility, diplomacy, conflict management, team building, written and oral communication, and negotiation skills.

10. Proven record of aligning diverse, multi-level teams with project mission and vision.

11. Strong commitment to sharing knowledge, documenting experiences, supporting creative initiatives, and sharing credit.

12. Willingness to travel within Vietnam as needed.

13. Fluency in written and spoken English and Vietnamese is required.

How to apply:

To apply please go to http://jobs-msh.icims.com/jobs/5343/job