Procurement Manager,Catalyst and Chemicals Shell - Singapore

Responsibilities:

The Procurement Manager will be responsible for contracting goods and/or services for the Catalyst and Chemical portfolio in the Downstream Business at the most market competitive terms. This is done through the use of market analysis; stakeholder needs analysis, strategy development, strategy implementation, tendering, negotiation and contract management.

• In addition, the Procurement Manager will be responsible for:
• Creating value improvements via contract management/category management/supplier management.
• Work in teams with other Senior Buyers and Project Managers in order to ensure the right attention and focus is given to the total category work scope of the Contracting & Procurement team
• Interface with Refinery contract users at the site; CP Category Managers/Senior buyers; Inventory Management; vendors, Accounts Payable, IT and other related customers
• Coverage for routine Turn Arounds and Projects (contract portfolio can be changed or adjusted to meet business needs)
• Commercial lead in these contracts (includes contract mgmt and performance) for multi-site contracts including regional level
• Translate the Category to Manufacturing for alignment, implementation plans and value delivery
• Coach Senior Buyers on category skills, project management and stakeholder engagement
• Develop and own end to end contracting process, which includes negotiating and manage post award
• Develop regional implementation plans for new contracts
• Deliver value improvements by developing and implementing regional CP strategies and implementing the regional component of global strategies
• Support Global Category Manager in implementing the Global Category Strategy within the region and maintaining business stakeholder support
• Develop and maintain in-depth knowledge of the market for the category in various key markets
• Provide a strong commercial influence in the thinking and behavior of the users of materials and/or services in the region
• Business interface for the category on a day-to-day basis with regional business stakeholders and ensure local business needs are met
• Explore and exploit cross-business leverage opportunities for services with other
  lines of business eg Retail, Lubricants, Supply & Distribution
• Report Value Improvements for the Category within the region and to the Global Category Manager
• Conduct bids, on-line bids, negotiations and manage subsequent supplier performance
• Model options for award strategies to optimize value including quality, commerciality and timing/speed to market
• Manage supplier relationships including resolution of operational and supplier performance issues relating to the contracts
• Interact, align and maintain close productive relationships with business stakeholders
• Responsible for the delivery of Requisition to Pay( RtP) KPI and compliance delivery for the category
• Responsible for ensuring contracts can be operationalised effectively within the context of the standardized RtP process
• Responsible for ensuring that Category Strategies incorporate the requirements

Desired Skills & Experience

Requirements:

• A Bachelor’s Degree in any specialization
• A proven track record of commercial and negotiation experience
• At least 6 years of Procurement experience in Manufacturing (Oil and Gas or petrochemical) background, preferably in the catalyst and chemicals industry
• Proven track record of execution excellence and delivering results
• Strong procurement experience - strategy development and execution, negotiations, contract / supplier performance management  
• Experiences with systems such as  SAP and relevant standard MS-software
• Category Knowledge (materials, industry, market, competition, etc)
• Build shared vision and work in a collaborative manner with our full Contracting & Procurement Team and business stakeholders

Company Description

Shell is a global group of energy and petrochemicals companies. It consists of the businesses of Upstream Americas, Upstream International, Downstream, and Projects & Technology.

With around 90,000 employees in more than 80 countries and territories, Shell is helping to meet the world's growing demand for energy in economically, environmentally and socially responsible ways.

Our strategy seeks to reinforce our position as a leader in the oil and gas industry in order to provide a competitive shareholder return while helping to meet global energy demand in a responsible way.

In Upstream we focus on exploring for new oil and gas reserves and developing major projects where our technology and know-how adds value to the resource holders.

In Downstream our emphasis remains on sustained cash generation from our existing assets and selective investments in growth markets.


Shell by numbers (figures for 2011)

Shell by numbers
+ 80 countries where we operate
~90,000 number of employees
48% of our production is natural gas
18.8 million tonnes of LNG sold during the year
3.2 million barrels of gas and oil we produce every day
43,000 Shell service stations worldwide
30+ refineries and chemical plants we run

Human Resources and Procurement Officer CONCORD

European NGO Confederation for Relief and Development

Brussels, Belgium

Reporting to: Finance and Resource Coordinator (FRC) Start Date: ASAP Contract Type: 3 days per week, permanent contract (unlimited duration) Gross Annual Salary Range: €21,000 - €24,000 with additional benefits (€7 meal tickets, Hospitalization Insurance, reimbursement of transportation costs) Location: Brussels, 1000

About CONCORD

CONCORD is the confederation representing European NGOs for relief and development at European level. Its 27 national associations, 18 international networks and 2 associate members represent 1,800 NGOs which are supported by millions of citizens across Europe. CONCORD leads reflection and political actions on key development issues and regularly engages in dialogue with the European institutions and other civil society organisations.
You can find more information on http://www.concordeurope.org/.

I. Overall role description

The Human Resources Officer supports the Finance and Resource Coordinator in the provision of a high quality and professional human resources service through the effective administration of human resources system, policies and procedures including recruitment and selection, compensation and benefits, health and safety, training and development, etc. In addition the post holder is responsible for supplier contract management and procurement within the organisation.

II. Person Statement

This post will attract someone who already has several years experience in an HR role in the non-profit sector and is looking to take a step up into a role carrying a significant degree of responsibility. S/he will be capable of working on his/her own initiative with minimum supervision, across the whole range of HR issues, supporting over 20 colleagues from diverse cultures.

III. Major Responsibilities

A. HR System, Policies and Procedures

• Lead the development, review and update of all necessary human resources system, policies and procedures to ensure all changes in labour laws and regulations are reflected;
• Provide support to the Finance and Resource Coordinator and the Management Team in the planning and organisation of the communication of all human resources policies and procedures to all staff;
• Administer all HR policies and procedures to ensure they are followed by managers and staff.

B. People Management and Organisation Development

• Support the recruitment and selection of staff to ensure compliance with recruitment and selection policies and procedures;
• Provide administrative support to the recruitment and selection of all staff; 
• Develop an induction pack and process and assist in the orientation of new staff to ensure that they receive adequate information about the organisation and its systems, policies and procedures and to facilitate their successful integration in working environment;
• Organise logistical arrangements for new recruits (work station, phone line, email address etc);
• Provide orientation, reorientation, and training to all staff on HR procedures when required;
• Maintain a log of staff comments to identify processes and practices that may need improvement;
• Maintain a log of staff complaints; either address complaints directly or escalate them as required following appropriate procedures;
• Support management and staff in performance appraisal when required and summarize the skills development plans of all staff to serve the training needs analysis and development of annual training plan; 
• Regularly collect information on internal and external training programmes and keep managers and staff informed of the possibilities;
• Arrange the logistics and coordinate relevant training programmes for all staff based on their approved training plan, conduct analysis of training evaluation and feedback to control the quality of training service providers.

C. Payroll and Employment Contract Management

• Compile monthly payroll data and communicate it to social secretariat. Follow up with Finance Function to ensure accurate and timely payment of salaries and benefits;
• Provide administrative HR services including information on compensation and benefits, health and safety, security, contract preparation and management, monitoring of staff leave plans and sick days, filing, correspondence, etc. to ensure these are implemented effectively;
• Assist FRC in the development and monitoring of annual HR budget;
• Act as focal person to work with local and national authorities and agencies on statutory filings and obligations including staff insurance, DIMONA declarations, annual tax filings and compliance with social legislation in general;
• Maintain up-to-date records related to HRM including HR database, payroll, personnel files, lists of training and HR service providers, lists of jobs and vacancies within the organisation, reference library of employment law information, etc., in compliance with statutory regulations and for the effective management of human resources data;
• Coordinate with Admin Function to organise office social events, staff retreats, team building meetings, etc;
• Maintain an awareness of developments and up-to-date knowledge of the human resources management and employment legislation.

D. Contract Management & Procurement

• Manage supplier contracts ensuring value for money for CONCORD and monitor all supplier contracts to ensure compliance with contractual obligations and with overall organisational obligations and policies;
• Launch calls for tender and manage tender process for all contracts over €5000;
• Establish and maintain effective formal and informal links with suppliers, service providers and other agencies to ensure that the organisation is provided with the appropriate range and quality of services;
• Maintain good working relationships with relevant authorities to ensure that the organisation’s interests are safeguarded and a safe and healthy working environment is maintained;
• The above describes the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from the post holder. Other tasks may be assigned as necessary according to organisational needs.

IV. Working Relationships

Internal: all staff
External: Social secretariat, Health and Safety at work body, social security office, insurance companies, all service providers, consultants. Engage with other organisations, HR professionals on HR systems and practices for learning and sharing.

V. Person Requirements

1. Education and Qualification

Bachelor’s degree in Human Resources Management, Organisation Development, Business Management, Business Administration, or in other relevant fields.

2. Knowledge

• Knowledge of Belgian laws and regulations on labour, health and safety;
• Good understanding of HR practices in International CSO/NGO in Belgium.

3. Experience

• 5 years + of practical experience in human resources administration, preferably in a non-profit setting;
• Experience in monitoring the compliance of HR system, policies and procedures, preferably in the context of an international organisation;
• Experience of facilitate challenging internal processes is required;
• Experience of working in a multi-cultural environment is an advantage.

4. General Skills and ability

• Ability to communicate complex information clearly;
• Capable of working within a wider team on independent projects;
• Fluent in written and spoken French and/or Dutch. Proficient in English (required language for interaction with some staff and other stakeholders).;
• Ability to organise own work and manage own time;
• Proficiency in MS Office suite;
• Service minded;
• Ability to work under pressure and towards tight deadlines;
• Coaching and negotiation skills are preferred.

VI. How to apply

Please send your CV and cover letter to gaele.nicodeme@concordeurope.org before November 4th 2012, midnight BRU time.
The interviews will take place on the week of the 12th of November.
Only short listed candidates will be contacted.