This competition has been previously posted; previous applicants will be considered and do not need to re-apply.
The University Records Officer is a new position. It is accountable for the development and operation of an overall University of Alberta records management framework, strategy and plan to ensure business records are created, collected, classified, filed, preserved and disposed according to industry best practices. It is further responsible for instituting policy, procedure and standards.
In particular the University Records Officer will be responsible to:
- Lead the development of a comprehensive Records Management Program that will support and enable all business units to be compliant with policy, procedures and standards
- Ensure that records management policy, procedures, standards and associated documents embody best practices and are compliant with professional ethics, legislation and related requirements, provincially, nationally and internationally
- Develop a records management strategic plan, including identifying timelines, human resource needs and financial resources required
- Prepare long- and short-range records management plans
- Identify critical needs, secure resources and oversee the development of records management products and tools
- Identify issues and participate in the development of solutions for the accessibility, readability and preservation of electronic records
- Identify records management compliance requirements; collaborate with University business units and University information management-related peers to ensure compliance requirements are met
- Provide records management advisory services to all business units to ensure that requirements of the Records Management Program are met
- Develop an institution-wide Records Management training program; develop and /or deliver workshops, lectures, seminars in selected areas of records management
- Manage the financial resources of the Records Management Unit
In addition to a University degree in a related field and five years progressively responsible experience in a records management setting, the ideal candidate must have:
- Comprehensive and current knowledge of records management standards, theory, practice, administration and management
- Ability to interpret and extract recordkeeping requirements from legislation and other mandatory documentary sources
- Ability to develop, write and analyze strategic plans, business plans, implementation plans and project plans
- Excellent communication, facilitation, training and organizational skills
- Proven financial management and resource development skills
- Ability to interact effectively with all levels of personnel
- Knowledge of and appreciation for the complexities involved in managing electronic records
- Ability to analyze and ascertain technical records management requirements and to work with IT experts in developing an electronic document and records management system
- Familiarity with access to information and protection of privacy legislation and related University policy and procedures
- Experience in developing and/or working in a Records Management office for a large, complex and decentralized institution, company or organization
This full-time continuing position is in accordance with the Administrative and Professional Officer agreement and offers a comprehensive benefits package and annual salary range of $65,729 to $109,553.
Interested applicants should submit a cover letter and resumé outlining relevant work and professional experience as well as a list of three professional references.
All applicants are thanked in advance for their interest. Only those selected for interview will be contacted.
How to Apply
