Specific Minimum Qualifications and Expertise
- Sound accounting background, preferably part CCAB qualified, with an understanding of statutory accounts
- Knowledge and understanding of Sun Accounts (Version 4.3, but Version 6 would be useful) and Vision excel
- Experience of supervising a small team
- Experience of Electronic invoice workflow system preferred
- Knowledge and experience of Government Accounting preferred
- Knowledge of Microsoft packages, particularly Excel and Word
- Good understanding of VAT
- Ability to work effectively in a dynamic environment with changing business needs
- Ability to work to tight deadlines
- Ability to communicate effectively at all levels
Purpose
- To supervise and support Accounts payable (AP) and receivable (AR) functions, ensuring Ofgem’s prompt payment target is continually met and all income collected promptly.
- To provide staffing support relating to payroll input and shared services
- To provide professional support to financial accounting services
Key Outputs and Deliverables
- Supervise a small team dealing with all accounting transactions, and effectively managing staff resources during payroll input monthly cycle
- Checking and authorising creditor and debtor account set ups on SUN
- Checking and approving invoices and expense claims, relating to AP and AR, as appropriate
- Processing BACS, Transfer and cheque payments
- Monitoring online bank accounts and downloading reports/statements
- Monitoring outstanding debts and pursuing for prompt settlement
- Monthly reconciliations and reports, meeting specified deadlines
- Promptly posting journals to ledger and clearing outstanding reconciling items
- Assist in the administration of Government Procurement Card (GPC), including accurate and prompt posting of GPC transactions.
- Provide appropriate advice to internal and external customers
- Assist in providing Fido (electronic invoice workflow) user training and advice
- Assist in the administration of Fossil Fuel Levy and other new schemes
- Assist in the monthly review and maintenance of financial accounts
- Assist in the provision of shared services (Renewable Heat Initiative and Charity Commission)
- Manage workload of the team to achieve deadlines and priorities
- Ad hoc duties as directed by Head of Accounting Operations/Associate Director
Key Stakeholder Relationships
- Close interaction with all members of the Finance and Risk Management team
- Interaction across all Directorates within Ofgem E-Serve and Ofgem
- Interaction across the whole department (in “supplier” role)
- Interaction with external suppliers (in “customer” role)
- Interaction with Charity Commission (in “Service delivery” role)
Key Accountabilities
- Prompt and accurate payment to suppliers, staff and other creditors
- Prompt and accurate raising of sales invoices and collection of income
- Management of Transaction Hub Officers
