Médecins Sans Frontières (MSF) is an independent, medical, emergency
relief organisation that provides assistance to people worldwide,
regardless of their background, religion or political convictions. Above
all, we aim to save lives and to offer medical care to victims of
disasters, wars and epidemics. Working together with local staff, we
give direct support to the population. MSF also appeals to those in
power, including governments and international organisations, and speaks
out about the abuses we encounter in the course of our work. The Dutch
organisation ‘Artsen zonder Grenzen’ (MSF-Holland) is a member of the
international organisation ‘Médecins Sans Frontières’.
MSF Operational Centre Amsterdam (OCA) currently operates medical humanitarian interventions in 25 countries. On a yearly basis MSF-Holland deploys over 1100 international staff and employs approximately 7500 national staff. At headquarters in Amsterdam, approximately 180 employees offer their support to the projects.
MSF-OCA has an immediate vacancy at the headquarters in Amsterdam for the position of
The assistant will be directly line managed by the Director of Operations (DirOps).
In this position you will work closely together with various members of the Operations department and the Directors Office. Specifically you are expected to work with the other assistants in a spirit of collaboration and sharing tasks and responsibilities as a team.
Key responsibilities and tasks related to support of the Ops Dept include:
We are looking for an Assistant who is flexible, pro-active, able to prioritize and handle multiple demands simultaneously. Excellent communications-, and in particular proven writing skills are essential. Previous experience in a similar position and proven experience with minute-taking is required. Fluency (native speaker level) in spoken and written English is essential and a good knowledge of Dutch is an asset. An appreciation of organisational and decision-making processes is essential. You know how to deal with information of a confidential nature. You are highly proficient in common Microsoft Office programs and, preferably, familiar with using Oracle and MS SharePoint. A clear understanding of and interest in the field of humanitarian aid is required. You are prepared to work long hours on occasion according to the demands of an emergency humanitarian organisation.
Application
If you are interested in this position and believe that you fit the profile, please submit your letter of application and curriculum vitae in English to officejobs@amsterdam.msf.org for the attention of Ms Amanda van Hoorn (Personnel Officer HQ). Please mention “Assistant to the Operations Department and Directors Office” in the subject line. Please also mention in your letter the source that provided you the vacancy.
Acquisition is not appreciated.
The application deadline is Sunday, 7 October 2012. Interviews will take place on October 15th and 16th. A short test to assess minute taking skills will be included in the selection procedure.
Publication date 24 September 2012
MSF Operational Centre Amsterdam (OCA) currently operates medical humanitarian interventions in 25 countries. On a yearly basis MSF-Holland deploys over 1100 international staff and employs approximately 7500 national staff. At headquarters in Amsterdam, approximately 180 employees offer their support to the projects.
MSF-OCA has an immediate vacancy at the headquarters in Amsterdam for the position of
ASSISTANT TO OPERATIONS DEPARTMENT & TO THE DIRECTORS OFFICE (100%)
The assistant will work for both the Operations Department and the Directors Office with 60% of the role allocated to administrative support to the Operations (Ops) Department, and 40% for general and administrative support to the Directors Office.The assistant will be directly line managed by the Director of Operations (DirOps).
In this position you will work closely together with various members of the Operations department and the Directors Office. Specifically you are expected to work with the other assistants in a spirit of collaboration and sharing tasks and responsibilities as a team.
Key responsibilities and tasks related to support of the Ops Dept include:
- Preparation (agenda, distribution of documents, invitation of guest, etc), minute-taking of meetings, and administration of related processes (monitoring action list, absence list, etc).
- Drafting and distribution of Operational bulletins for internal communication.
- Other tasks as delegated by the DirOps such as data/information management of the Ops Department, support to the Crisis Management Team in the event of a critical incident, etc.
- Keeping holiday and absence overviews for the department.
- Substantively contributing to the Executive Secretariat’s organizational memory in terms of ensuring a coherent electronic (in SharePoint) and hardcopy filing system of (confidential) documentation and ensuring appropriate discretion.
- Ensuring that invoices are correctly processed in the internal electronic invoice approval system.
- Drafting, in cooperation with the other assistants, the budget for the Directors Office;
- Ensuring legalization of documents such as Power of Attorneys for our field missions;
- Making travel arrangements for the MSFH MT members.
We are looking for an Assistant who is flexible, pro-active, able to prioritize and handle multiple demands simultaneously. Excellent communications-, and in particular proven writing skills are essential. Previous experience in a similar position and proven experience with minute-taking is required. Fluency (native speaker level) in spoken and written English is essential and a good knowledge of Dutch is an asset. An appreciation of organisational and decision-making processes is essential. You know how to deal with information of a confidential nature. You are highly proficient in common Microsoft Office programs and, preferably, familiar with using Oracle and MS SharePoint. A clear understanding of and interest in the field of humanitarian aid is required. You are prepared to work long hours on occasion according to the demands of an emergency humanitarian organisation.
We offer
- A contract for one year with a renewal option;
- A gross monthly salary between € 1,914 and € 2,734 (based on a 40 hour working week), depending on relevant professional work experience;
- A premium free pension;
- A challenging position in a stimulating, professional environment in an international organisation.
Application
If you are interested in this position and believe that you fit the profile, please submit your letter of application and curriculum vitae in English to officejobs@amsterdam.msf.org for the attention of Ms Amanda van Hoorn (Personnel Officer HQ). Please mention “Assistant to the Operations Department and Directors Office” in the subject line. Please also mention in your letter the source that provided you the vacancy.
Acquisition is not appreciated.
The application deadline is Sunday, 7 October 2012. Interviews will take place on October 15th and 16th. A short test to assess minute taking skills will be included in the selection procedure.
Publication date 24 September 2012
