We are looking for an Assistant to Director Luc Hoffmann Institutewho will be responsible in assisting the Director Luc Hoffmann Institute in the day-to-day management of designated administrative duties. The incumbent will be working with a team of world-class thinkers who will help deliver the ambitious objectives of WWF’s Global Initiatives.
Location:
WWF International – Gland, Switzerland
Main functions:
- Organises and prioritises agenda, meetings and appointments and endeavours to streamline supervisor's workload.
- Provides support for meetings and conferences including coordinating, travel arrangements, preparing all relevant documents related to travel, meetings or specific subjects the supervisor is working on.
- Edits correspondence, reports and documents.
- Creates spreadsheets and presentations.
- Answers and screens inquiries e-mail and correspondence independently where possible, based on familiarity with subject matter, and refer others to appropriate staff member or department.
- Manages special communications projects in close relationship with Director Luc Hoffmann Institute.
- Undertakes other tasks as assigned and carries out duties relying on own initiative and independent action to assist supervisor with scheduling and completing work assignments.
- Maintains filing system.
- Secretarial/Administration diploma from a commercial college or equivalent.
- At least 3-5 years relevant experience as secretary/ assistant , preferably in the area of communications/marketing/media
- Attentive to detail and follow-up with excellent organisation and prioritisation skills; efficiency;
- Excellent communication skills, empathy and people-oriented;
- Diplomacy and Capacity to take initiative and work as part of a team;
- Ability to research information and synthesize it;
- Excellent computer skills with expertise in MS-PowerPoint and MS-Excel;
- Fluency in English and French;
- Interest in conservation
- Adheres to WWF’s values, which are: Knowledgeable, Optimistic, Determined and Engaging.
How to apply?
Please refer to the attached job description for more information and send your CV and cover letter in English to int.recruitments@wwfint.orgSubject line should include: Assistant to Director Luc Hoffmann Institute
Deadline for applications: 30th November 2012