Futures Group specializes in the design and implementation of public health and social programs for developing countries. Committed to the sustainability of the programs in which we participate, we build the capacity of our partners to make well-informed decisions and effectively address a multitude of complex health and social issues. Currently we are searching for an Executive Assistant to the Chief Executive Officer (CEO) and paralegal support to the General Counsel.
Position Summary
The Executive Assistant assists the CEO by handling a wide variety of activities to ensure the effective and efficient operation of the CEO. Duties are highly confidential and require comprehensive knowledge of the organization's operations. The role also includes providing paralegal and other administrative support to the General Counsel’s office. The role requires discretion, judgment, tact, poise and the ability to communicate professionally with other executives and external constituents as well as a high degree of organizational skill.
Key Responsibilities
- Executive Assistant support to the CEO
- Administrative and logistical support as required for Board of Directors meetings and interactions
- Coordinates workflow, communications and day-to-day operational and administrative issues and coordinates meetings across multiple time zones, offices, and subsidiary companies.
- Manages the CEO's calendar, meetings, travel, and interfaces with external constituents
- Develops and prepares presentations.
- Manages the development of executive team meeting agendas, prepares meeting materials, creates and distributes minutes and tracks follow-up activities.
- Manages special programs and complex projects of significance to the company.
- Answers correspondence and inquiries under own initiative, both internally and externally.
- Provides paralegal and other administrative support to the General Counsel in maintaining the corporation’s books and records both hardcopy and electronically. Also involves routing legal documents for signatures as needed and coordinating corporate resolutions and other legal documents of the corporation.
Minimum Education or Experience Required
- Bachelor's degree required.
- Minimum of seven years related experience, with a minimum of three years executive assistant or paralegal experience required.
- Paralegal training a plus
Skills Required
- Excellent time management and organizational skills.
- Excellent oral and written communications skills.
- Experience in government contracting services environment.
- Paralegal skills and/or training.
- Ability to quickly build rapport with others and work as part of a team
- Exceptional attention to detail.
- High tolerance for stress and ability to handle change and ambiguity.
- Demonstrated excellence with MS Office and other office automation tools.
- Experience in Sharepoint or other document management systems and proven experience to learn quickly new tools and technologies.
- Strong business acumen.
- Demonstrates sound, professional judgment and excellent decision making skills.
Physical Demands
- Regularly required to stand or sit, and move about the facility
Work Environment
- Usual office working conditions free of disagreeable elements.
All applications for this position should be submitted online at www.futuresgroup.com via the Careers page. Futures Group provides equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.
