Crown Agents USA, Inc. (CA-USA) is seeking a Project Coordinator for the Programs Department in our Washington, DC office.
Our Business
Crown Agents is an international development company with offices in more than 30 countries, employing over 600 personnel worldwide. Crown Agents provides direct assistance, management consulting, and human and institutional development for public and private sector clients, particularly in customs and trade facilitation, public financial management, procurement, logistics, and health systems strengthening. Crown Agents currently operates in more than 85 countries on projects with an annual value of more than $181 million.
Crown Agents USA (CA-USA), the U.S. incorporated subsidiary of Crown Agents, provides direct technical assistance, capacity development, and procurement services to stimulate economic growth, establish good governance, and improve health outcomes across the developing world. Since its incorporation in the United States in 1998, CA-USA has provided technical assistance services and support to U.S. Government agencies and international organizations such as the U.S. Agency for International Development (USAID), the Millennium Challenge Corporation (MCC), the U.S. Trade and Development Agency (USTDA), and the Gates Foundation.
Role & Responsibilities
The Project Coordinator will provide general administrative assistance including support to the Senior Program Manager in order to ensure successful completion of programmatic and administrative deliverables in a timely, organized, efficient and accurate manner for the Project Coordinator position. This position is based in Washington, DC and reports to the Senior Program Manager.
Specific Responsibilities
•On a day to day basis, provide project administration and backstopping support for assigned, international development projects •Serve as CA-USA’s point-of-contact for all project-related administrative inquiries, coordinating responses to inquiries and disseminating accurate information in relation to inquiries •Assist in the review of contracts and subcontracts for compliance including reports, and coordination of contract modifications, extensions, and add-ons •Assist in the development of project budgets, subcontractor budgets, and closely monitor project pipelines •Assist in the resolution of contract related billing issues •Responsible for coordination of travel arrangements, process travel vouchers, arrange for visas/passports and hotel bookings as well as other requirements as necessary •Process project documents through the approval process including Independent Consultant Agreements, Travel Vouchers, and Check Requests •On a monthly basis, review client and supplier invoices for accuracy •Provide support for project start-up and close-down activities •Assist in the recruitment of consultants for short term technical assistance requests and coordination of consultant agreement processes •As needed, provide technical research assistance for projects or proposals •Support tracking of project expenditures and profitability •Support preparation of CA-USA monthly income forecasts •Facilitate program management coverage when project manager is out of office •Assist in troubleshooting project related issues and work with Sr. Project Manager to present innovative solutions to management
Any other duties as appropriate to the position, as requested
Qualifications
•Bachelor’s Degree in International Affairs, Business or related field •Proven skills in Microsoft Office; advanced proficiency in Excel required •Fluency in English including above average proficiency in writing, reading, and speaking •Minimum of two or more years demonstrated, related professional work experience required; preferably in the international development sector
•Related experience working within a team based environment supporting multiple projects in progress desired •Demonstrated understanding of donor funded projects such as USAID, MCC, World Bank preferred •Must demonstrate personal attributes such as loyalty and integrity in addition to being determined and thorough, which is inherent in this position •Basic understanding of finance, budgeting & income forecasting •Excellent communication skills •Above average time management skills including ability to prioritize competing demands •Ability to work well both independently and within a team environment Application Process
Our Business
Crown Agents is an international development company with offices in more than 30 countries, employing over 600 personnel worldwide. Crown Agents provides direct assistance, management consulting, and human and institutional development for public and private sector clients, particularly in customs and trade facilitation, public financial management, procurement, logistics, and health systems strengthening. Crown Agents currently operates in more than 85 countries on projects with an annual value of more than $181 million.
Crown Agents USA (CA-USA), the U.S. incorporated subsidiary of Crown Agents, provides direct technical assistance, capacity development, and procurement services to stimulate economic growth, establish good governance, and improve health outcomes across the developing world. Since its incorporation in the United States in 1998, CA-USA has provided technical assistance services and support to U.S. Government agencies and international organizations such as the U.S. Agency for International Development (USAID), the Millennium Challenge Corporation (MCC), the U.S. Trade and Development Agency (USTDA), and the Gates Foundation.
Role & Responsibilities
The Project Coordinator will provide general administrative assistance including support to the Senior Program Manager in order to ensure successful completion of programmatic and administrative deliverables in a timely, organized, efficient and accurate manner for the Project Coordinator position. This position is based in Washington, DC and reports to the Senior Program Manager.
Specific Responsibilities
•On a day to day basis, provide project administration and backstopping support for assigned, international development projects •Serve as CA-USA’s point-of-contact for all project-related administrative inquiries, coordinating responses to inquiries and disseminating accurate information in relation to inquiries •Assist in the review of contracts and subcontracts for compliance including reports, and coordination of contract modifications, extensions, and add-ons •Assist in the development of project budgets, subcontractor budgets, and closely monitor project pipelines •Assist in the resolution of contract related billing issues •Responsible for coordination of travel arrangements, process travel vouchers, arrange for visas/passports and hotel bookings as well as other requirements as necessary •Process project documents through the approval process including Independent Consultant Agreements, Travel Vouchers, and Check Requests •On a monthly basis, review client and supplier invoices for accuracy •Provide support for project start-up and close-down activities •Assist in the recruitment of consultants for short term technical assistance requests and coordination of consultant agreement processes •As needed, provide technical research assistance for projects or proposals •Support tracking of project expenditures and profitability •Support preparation of CA-USA monthly income forecasts •Facilitate program management coverage when project manager is out of office •Assist in troubleshooting project related issues and work with Sr. Project Manager to present innovative solutions to management
Any other duties as appropriate to the position, as requested
Qualifications
•Bachelor’s Degree in International Affairs, Business or related field •Proven skills in Microsoft Office; advanced proficiency in Excel required •Fluency in English including above average proficiency in writing, reading, and speaking •Minimum of two or more years demonstrated, related professional work experience required; preferably in the international development sector
•Related experience working within a team based environment supporting multiple projects in progress desired •Demonstrated understanding of donor funded projects such as USAID, MCC, World Bank preferred •Must demonstrate personal attributes such as loyalty and integrity in addition to being determined and thorough, which is inherent in this position •Basic understanding of finance, budgeting & income forecasting •Excellent communication skills •Above average time management skills including ability to prioritize competing demands •Ability to work well both independently and within a team environment Application Process
How to apply:
To apply to this position, please email your CV to careers@crownagents.com. Include your name, along with the title of the position you are applying for, in the subject line. Visit our website at www.crownagentsusa.com
for more information about our company. No phone calls, faxes or
walk-ins please. Crown Agents USA, Inc. is an Equal Opportunity
Employer M/F/D/V.
Candidate must be able to demonstrate legal right to work in the United States.
Crown Agents USA will provide reasonable accommodations to applicants with qualified disabilities in accordance with the ADA. If you require a reasonable accommodation for our application process, please contact our Recruiting department at ADArequests@crownagents.com. Requests will be kept confidential and shared strictly on a need-to-know basis only.
Candidate must be able to demonstrate legal right to work in the United States.
Crown Agents USA will provide reasonable accommodations to applicants with qualified disabilities in accordance with the ADA. If you require a reasonable accommodation for our application process, please contact our Recruiting department at ADArequests@crownagents.com. Requests will be kept confidential and shared strictly on a need-to-know basis only.
