Lilly Fellowship – Volunteer & Operations Coordinator
General Conditions
The Appalachia Service Project, Inc. (ASP) is a not-for-profit 501(c)(3) Christian home repair ministry. Using the skills and efforts of thousands of volunteers as well as both part-time and full-time staff, ASP provides housing services to low-income households in the Central Appalachian regions of West Virginia, Virginia, Tennessee, and Kentucky. ASP ministers in a spirit of Christian love and service, accepting people right where they are, just the way they are.
Persons desiring employment with ASP must have a personal commitment to Christian service, but ASP does not require, as a condition of employment, membership in or profession of a specific denominational theology. ASP is an equal opportunity employer. No one will be denied employment on the grounds of age, sex, race, national origin, or differing physical or mental ability. Employment decisions will be based solely on qualifications for and ability to perform the duties of the position for which employment is sought.
Specific Conditions
Overview
The Lilly Fellowship is a service and vocational discernment program operating at each of ASP’s three Housing Services Centers. Two Volunteer & Operations Coordinators work beside two Construction Coordinators to provide the full range of ASP’s programming. In off-hours, Fellows live together in an intentional community and support each other during a guided process of vocational discernment. Fellows work irregular hours based on the number of volunteers at their center and the needs of the volunteers.
Responsibilities
Volunteer Management:
- Communicate with incoming volunteers to ensure they are prepared for their ASP service trip
- Liaise with volunteers throughout the week to meet any needs, communicating these needs to the Center Director
- Ensure necessary paperwork is received from volunteers
- Gather photos, videos and personal reflections of volunteers while at ASP
- Update groups after their trip on the progress of their projects
- Report volunteer numbers, work site progress, and other information to ASP headquarters
- Distribute volunteer surveys each week
Programming – Social Justice:
- Deliver two evening programs from our volunteer curriculum per week focused on poverty in Appalachia and social justice
- Coordinate and lead volunteers on optional evening activities in the area – music, recreation, historic places, and others at their request
- Make volunteers aware of opportunities for additional unique experiences in the region
Programming – Spiritual Events:
- Deliver two evening programs from our volunteer curriculum per week focused on ecumenical Christian themes of service
- Support the Lilly Fellows community by organizing weekly shared meals, group discussion, and monthly gatherings with Fellows at our other centers
- Support the Lilly Fellows by establishing mentoring relationships with local congregations or ministers to discuss vocational discernment themes
Community Relations:
- Keep surrounding areas informed about the work of ASP through presentations, community meetings, and media outreach
- Discuss with local groups the opportunities to volunteer with ASP
- Communicate with fellow nonprofit agencies in the region, seeking opportunities to work together
- Distribute applications for home repair services through broad channels and targeted referrals
- Seek in-kind and other support from local groups, as requested by the Center Director
Food Management:
- Communicate with cook about volunteer numbers, timesheets, and special food requests
- Provide menus and required food for the cook
- Keep an accurate inventory of food so that no food is wasted
- Keep food storage and preparation spaces clean, organized, and up to health code standards
- Coordinate a picnic dinner once per week and invite client families
Financial Management:
- Complete financial reports each week, keeping the Center Director up to date on spending and cash reserves
- Manage cash and in-kind donations in keeping with ASP policy
- Coordinate with Philanthropy regarding any requests for support made to volunteers
Center Maintenance:
- Work with volunteers to keep the center clean and inviting; perform minor cleaning between groups as necessary
- Keep the Center Director informed about repair requests from volunteers
- Manage the cleanliness and organization of supply areas
- Ensure the office is kept clean and professional in appearance
- Decorate the center seasonally
Qualifications
Required
- Desire to work in a Christian environment
- Desire to live simply as part of an intentional community
- Valid driver’s license and record that is acceptable to ASP’s insurer
- Excellent communication skills
- Highly motivated, problem solver, organized
Salary and Benefits
- Salary ($340 per month and a $5,300 end-of-year award)
- Housing: Private room with shared living and dining areas, WiFi, laundry, utilities
- Board: Free meals available with volunteers
- Vehicle use: An ASP vehicle may be used for official purposes
- Leave (to be scheduled with approval from the Center Director):
- Vacation: 10 days paid annually
- Holidays: 10 paid holidays (Christmas break, which is counted as one holiday, begins December 26 and ends January 2)
- Sick leave: 9 paid sick days per year
- Weather days: Center Director will have the authority to close the center at any time due to inclement weather
MORE / LESSHOW TO APPLY
E-mail cover letter and resume to: ben.martin@asphome.org
Start Date is negotiable, but preferred start date is as soon as possible.
For more information: www.asphome.org/fellows
