Beyond 2015, hosted by CONCORD, is recruiting for a FINANCE & ADMINISTRATION OFFICER (6 months renewable)
Since June 2011, CONCORD has hosted the International and the European Secretariat of Beyond 2015, acting as the legal employer and fiscal agent. It is the representative of Beyond 2015 towards donors regarding all activities, income and expenditure related to Beyond 2015.
Beyond 2015 is a global civil society campaign, pushing for a strong and legitimate successor framework to the Millennium Development Goals.
The campaign is built on a diverse, global base. It ranges from small community based organisations to international NGOs, academics and trade unions. A founding principle of the campaign is that it is partnership between civil society organisations from the ‘North’ and the ‘South’ – bringing together groups from developing, emerging and developed economies[1].
Whilst participating organisations have a range of views regarding the content of a post-2015 framework, Beyond 2015 unites in campaigning for the following outcome:
A global overarching cross-thematic framework succeeds the Millennium Development Goals, reflecting Beyond 2015’s policy positions.
The process of developing this framework is participatory, inclusive and responsive to voices of those directly affected by poverty and injustice.
Beyond 2015 / CONCORD is seeking a "Finance & Administration Officer" to ensure efficient, effective and transparent administration and oversight of the finances, donor relations, core meetings and communications of the structures of Beyond 2015. The position is based in Brussels. The Finance & Administration Officer will report to the International Coordinator of Beyond 2015 and will liaise closely with the finance team at Concord. He/she services Beyond 2015, its governance structure (Executive Committee), and ensures contractual compliance of its partner organisations.
Applications are particularly welcomed from female applicants.
Scope of job
Responsible for financial management of Beyond 2015 resources
Responsible for monitoring donor contracts, reporting to donors and advising Beyond 2015 on donor relations
Responsible for development and maintenance of the internal communication systems of the various Beyond 2015 working structures
Responsible for organisation and servicing of key meetings / conference calls of Beyond 2015
Duties & responsibilities
Financial management
The Finance & Administration officer:
Prepares for approval Beyond 2015 budgets and budget revisions
Prepares monthly, quarterly and annual management accounts in a timely manner for Beyond 2015, working closely with the Concord finance team
Maintains financial relations with Beyond 2015 partners (specifically regional coordinators and national lead agencies), setting and implementing procedures for budgeting, reporting and transfers
Processes all invoices and receipts for Beyond 2015 business
Works with the Concord finance team to develop and maintain financial record keeping and ensure that Beyond 2015 budget and expenditure is accurately reflect in CONCORD’s accounts
Establishes and manages procurement procedures
Grant management
Ensures contracts with funders are up to date and appropriate to Beyond 2015 requirements, and advises the International Coordinator on meeting their requirements
Liaises with funders on operational level to ensure timely receipt of grants
Advises International Coordinator for funder meetings and correspondence
Establishes and maintains reporting narrative and financial reporting procedures with Beyond 2015 partners, to ensure timely and appropriate information flow for reporting to funders
Prepares narrative and financial reports to funders as required, for approval by International Coordinator
Meetings administration
Responsible for efficient administration of meetings (teleconferences) of the Beyond 2015 Executive Committee
Liaises with host organisation (Concord) to ensure appropriate venues, accommodation and facilities
Ensures timely preparation and distribution of papers for meetings
Prepares, or ensures preparation of, minutes
General
Such other duties as may reasonably be required from time to time
Candidate profile
Successful candidates for this post will respond as much as possible to the following profile:
Knowledge
Accountancy qualification appropriate to the role
Good knowledge of financial management methods
Understanding of grant relationship management
Good knowledge of web-based and e-mail communication options
Experience
Experience of managing finances for an organisation or significant project
Experience of servicing meetings and/or conferences
Experience of liaising with donors, particularly for financial and reporting matters
Experience of liaising with partners or other organisations on financial relationships
Preferably experience of working in civil society organisations
Abilities & aptitudes
Strong interpersonal skills and the ability to work effectively with people across cultures and levels of seniority
Ability to work effectively in a small team
Proactive, flexible, able to plan and implement own work and decide when to consult or seek advice
Excellent numeracy skills
Excellent writing and oral communication in English, and good communication in either French or Spanish
Ability to work with IT packages for finance and other office purposes, for communication and for project management
Understanding of, and commitment to, equal opportunities
Employment conditions:
Post based in Brussels – Belgium
5 days per week position
Salary: 1000€ per month (CIP contract), to be reviewed every 3 months
13th month and “pecule de vacances” are not offered
Meal vouchers and hospitalization insurance provided
Six month contract with a 6 week trial period under Belgian law.The contract is renewable once
Reporting to the Beyond 2015 International Coordinator
Please note: Concord does not sponsor work permits. Only short listed candidates will be contacted.
Closing date: 9 November 2012
Interview dates: 19 November 2012
Aimed start date: As soon as possible
[1] In September 2012, the campaign was made up of 416 organisations based in 82 countries: Africa (101), Asia (45), Europe (200), Americas (64)
How to apply:
Please send the cover letter and CV, in English only, by e-mail: lwilliams@concordeurope.org with the reference “Recruitment – Beyond 2015 Finance & Administration Officer”
