The Senior Finance Officer (SFO) is responsible for all aspects of field financial data management for a specific project portfolio, including quality review and integration of field financial data into Pact’s accounting system(s) and subsequent reporting. The Senior Finance Officer also assists with budget preparation, monitoring budget variances, and responding to general informational inquiries concerning the assigned country portfolio. The SFO may supervise other team members’ tasks and responsibilities, including those of the Finance Officer and Project Accountant.
The Senior Finance Officer reports to the Deputy Director of Global Finance.
Specific Duties:
- Provides effective oversight to ensure compliance with systems and procedures for cash management, procurement, subgrants and subcontract financial management, documenting and accounting for cost share / match, and financial reporting.
- Maintains financial reporting and monitoring systems which will provide timely and periodic reports for management.
- Evaluates and provides guidance to the Project Accountant and Finance Officer on the monthly desk review of the field financial data submission. Resolves problem areas with the field and headquarters’ finance staff including the Corporate Accounting team as necessary.
- Quality reviews internal and external reports prepared by assigned team members, and subsequently provides program personnel with appropriate financial information for pipeline projections that may be needed.
- Responds to financial information requests concerning assigned portfolio from management staff and donors in a timely manner.
- Monitors field office / project cash balances to ensure cash balance maintained is not excessive.
- Monitors timely liquidation of project subgrantee and travel advances.
- Reviews cash receipt and disbursement transactions such as but not limited to: advances, procurement, travel, subcontract transactions – ensuring adequacy of supporting documentation, appropriate cost accounting allocations, proper project and account code, etc.
- Review invoices to donors prepared by Finance staff, and follows up on collection efforts as requested by management.
- Ensures that PACT’s consolidated accounting system is fully reconciled with the field data accounting systems
- Assists with review of subgrantee organizations’ audited financial reports and supporting documentation for accuracy, accountability and compliance with USAID and/or other donors’ requirements, in accordance with the Agency’s established procedures.
- Reviews, analyzes and monitors project budget-to-actual variances.
- Assists with the preparation of budgets for new proposals, cost extensions, and project modifications with the objective of realistic cost projections and full cost recovery, as requested by Supervisor.
- Assists the Deputy Director of Global Finance with project start-up as well as follow-up on the close-out phase of grants and contracts.
- Works closely with the regional Global Finance management team members and provides recommendations for field office visits and field training, improving internal control and work processes and overall customer service.
- Leads team in preparation for the annual audit and obtains supporting documents and other responses needed from field offices during the course of the audit.
- Supports finance staff, as well as field office and program personnel with necessary financial training.
- Assists in the documentation of pertinent financial procedures and related training manuals.
- Maintains a safe and organized working environment.
- Performs all other duties as assigned.
Minimum Qualifications:
BA and at least 8 years of relevant experience (or equivalent)
Ability to travel internationally
Preference for:
- CPA
- Working knowledge of GAAP and OMB financial grants regulations (Circulars A-122, A-133)
- Experience with budget projections, developing budgets for subgrants/subcontracts
- Knowledge of fund accounting
- Overseas work experience
- Fluent English and proficiency in another language
Skills and Abilities:
Behavioral Competencies
· Strong in all areas
Leadership
· Ability to sustain interpersonal and professional relationships with internal colleagues and contacts in donor and peer organizations
· Strong understanding of Pact’s strategy and how tasks contribute to the greater good
· Consistently works within internal process and procedures
· Strong interpersonal and team building skills
· Engagement in corporate initiatives
Project Management
· Strong planning and time management skills
· Strong written and oral communication skills, including the ability to make a presentation
· Ability to problem-solve difficult issues
· Ability to multitask with ease, adapting to frequently changing priorities
· Good negotiating and conflict resolution skills
· Strong understanding of budgets
Technical Skills
· Good experience in one of Pact’s technical areas or a support function
· Working knowledge and understanding of donor policies and regulations
· Competence using common desktop applications and internal systems
To apply for this position, please visit our website at www.pactworld.org
