Team Assistant/Program Assistant- Istanbul, Turkey

Job #:	122288
Title:	Team Assistant/Program Assistant
Job Stream:	Administration
Location:	Istanbul, Turkey
Closing Date:	10/11/2012
Duties and Accountabilities:
The Team Assistant/Program Assistant will provide support to the team of Investment Officers in day-to-day operations. The Team Assistant /Program Assistant should be dynamic, highly motivated, self-starter, and a team player, who will provide quality administrative support to the team, which includes, but is not limited to: • Maintaining schedules, setting up meetings, finding contact information, providing for travel and visa arrangement, arranging in-city transportation; • Typing, proof-reading, editing and formatting documents and routine correspondence; • Taking accurate phone messages, ensuring they are routed in a timely manner to the proper source for response; • Organizing and maintaining project/sector files; • Provide logistical support for missions, seminars/workshops, as well as arrange appointment; • Provide back-up support to other ACS as required by the work program, especially during peak periods; • Liaising with Istanbul Operations Center, other country offices and HQ; • Dealing effectively with IFC clients; • Helping with e-filing.
Selection Criteria:
• Preferably a Bachelor’s degree; • 3-5 years of secretarial experience, experience with an international/multinational organization preferred; • Excellent interpersonal and communications skills; • Fluency in English is a must Fluency in Turkish and other regional languages are a plus • Excellent organizational, written, analytical and computer skills (Word, Excel, Power Point); • Ability to set priorities and to work with minimum supervision in a flexible manner in order to meet changing deadlines; • Demonstrated ability to be part of an effective team environment with a high degree of motivation, flexibility, and reliability. Only shortlisted candidates will be contacted.
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