Finance & Administration Officer
Unified Database Project
Jakarta, Indonesia – AusAID funded Poverty Reduction Support Facility (PRSF)
PRSF is a joint facility between AusAID and the Government of Indonesia to improve the quality of policy advice for poverty programs in Indonesia.
The role of the Finance & Administration Officer will be to:
- Managing all administrative tasks for the project including managing scheduling system for project staff, maintaining database of key project contacts and records of all meetings/communications.
- Coordinating with government agencies to organize meetings.
- Managing all planned activities required, including workshops/trainings/events
- Drafting invitations / documents / other written materials
- Act as a focal point for arranging workshops, training and/or meetings related to Data Unification program including : Prepare the Workshop Request Form, Prepare the workshop’s materials, Arrange the venue for the events, Follow up the logistic requirements, Request the cash advance, Settled the payments for the participants/attendances and Provide Activity Expense Report all the payments/cost of the workshop
- Responsible for all travel and accommodation arrangement and other logistical and organizational needs for Data Unification Pokja unit including employees and consultants
- Maintain filing system , both soft and hard copy
- When it is necessary, taking Minutes of Meeting (MoM) , including the circulation amongst the meeting members , keeping MoM result in order administrative order
- Assist in obtaining of competitive quotations and procurement in coordination with the GRM Finance Manager
- Coordinate with Office Manager Secretariat unit regarding site visits, outgoing letters /invitation and meeting room booking arrangement
To succeed in this role, you will have demonstrated:
- Appropriate tertiary qualification in business, management and/or administration
- 5-10 years project management experience, with a proven performance record in managing efficient scheduling systems, coordinating events involving government/NGOs, managing project expense records, etc;
- Computer literate
- Fluent in Bahasa Indonesia and strong English skills required. Excellent communication and writing skills.
Able to prioritize and manage time efficiently. Can handle multiple tasks and meet deadlines
Female candidates are highly encouraged to apply.
PRSF is managed by GRM International on behalf of AusAID.
Click here to view the terms of reference and application while detailed information about the project is available at www.tnp2k.go.id.
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