Role and Responsibilities
To provide operational support to HQ managers on the full range of HR policies and practice, including recruitment, change management, employee relations, performance management, training & development compensation, benefits and communications. To process payroll for HQ and Swiss Internationally Recruited Staff employees in collaboration with other HR colleagues. To handle the administration of the employee life cycle at HQ. To improve the HQ HR systems, policies and procedures and contribute to their definition, elaboration and implementation.
To provide operational support to HQ managers on the full range of HR policies and practice, including recruitment, change management, employee relations, performance management, training & development compensation, benefits and communications. To process payroll for HQ and Swiss Internationally Recruited Staff employees in collaboration with other HR colleagues. To handle the administration of the employee life cycle at HQ. To improve the HQ HR systems, policies and procedures and contribute to their definition, elaboration and implementation.
Project Overview
Medair Headquarters (HQ) provides operational guidance for country programmes and activities, along with both technical and compassionate support for our relief workers. Within our headquarters, we are also responsible for promoting the work of Medair to the world, to raise and manage the funds needed to run our life-saving and sustaining programmes. Our headquarters teams are also responsible for recruiting international and HQ staff, and like our field teams, we are committed to serve the world’s most vulnerable with practical and compassionate care.
Medair Headquarters (HQ) provides operational guidance for country programmes and activities, along with both technical and compassionate support for our relief workers. Within our headquarters, we are also responsible for promoting the work of Medair to the world, to raise and manage the funds needed to run our life-saving and sustaining programmes. Our headquarters teams are also responsible for recruiting international and HQ staff, and like our field teams, we are committed to serve the world’s most vulnerable with practical and compassionate care.
Medair
Medair brings life-saving relief and recovery in disasters, conflict areas, and other crises by working alongside the most vulnerable. Its Internationally Recruited (IRS) and HQ staff is inspired by their Christian faith to care for people in need, providing practical and compassionate support, regardless of race, religion, or politics. Medair has achieved the ISO 9001:2008 certification, worldwide. This certification signifies that Medair effectively delivers goods and services with a focus on beneficiary needs. Founded in 1989, Medair’s unwavering commitment continues to bring hope to the world’s most vulnerable.
Medair brings life-saving relief and recovery in disasters, conflict areas, and other crises by working alongside the most vulnerable. Its Internationally Recruited (IRS) and HQ staff is inspired by their Christian faith to care for people in need, providing practical and compassionate support, regardless of race, religion, or politics. Medair has achieved the ISO 9001:2008 certification, worldwide. This certification signifies that Medair effectively delivers goods and services with a focus on beneficiary needs. Founded in 1989, Medair’s unwavering commitment continues to bring hope to the world’s most vulnerable.
Starting Date
As soon as possible (ideally January 2013)
As soon as possible (ideally January 2013)
Contract Details
80% position for 3 months
80% position for 3 months
Workplace
Medair HQ, Ecublens, Lausanne, Switzerland
Medair HQ, Ecublens, Lausanne, Switzerland
Key Activity Areas
• To coach managers in people management with regard to staff recruitment for Headquarters and Affiliate Offices, staff development, staff performance management, staff issues and application of HR best practices. To advise on HQ Handbook and other policies.
• To listen to employees and represent their needs.
• To process payroll for HQ and Swiss Internationally Recruited Staff employees (100 staff), alternately with other HR colleagues using the Cresus programme.
• To handle the administration of the employee life cycle at HQ: on-boarding, social insurances, vacation and public holidays, leaving
• To improve the HQ HR systems, policies and procedures and contribute to their definition, elaboration and implementation.
• To participate in strategy creation for HQ and the field, to ensure HR practices are aligned with Medair’s strategy, to develop the organisation (skills, competencies, future resourcing). To provide strategic HR support in the areas of employee relations, compliance, diversity, performance management, HR analysis, process redesign, succession planning, organizational development and career development.
• To build capacity for change, to develop the teambuilding and the workgroup dynamics in the different departments in support to the managers. To develop and implement appropriate plans and projects in order to facilitate the culture changes within the organisation.
• To create infrastructure by developing the HR processes in the area of payroll, staff resourcing, performance management, staff and manager development, internal and external communication, reward policy, etc. To deliver cost effective administrative expertise.
• To coach managers in people management with regard to staff recruitment for Headquarters and Affiliate Offices, staff development, staff performance management, staff issues and application of HR best practices. To advise on HQ Handbook and other policies.
• To listen to employees and represent their needs.
• To process payroll for HQ and Swiss Internationally Recruited Staff employees (100 staff), alternately with other HR colleagues using the Cresus programme.
• To handle the administration of the employee life cycle at HQ: on-boarding, social insurances, vacation and public holidays, leaving
• To improve the HQ HR systems, policies and procedures and contribute to their definition, elaboration and implementation.
• To participate in strategy creation for HQ and the field, to ensure HR practices are aligned with Medair’s strategy, to develop the organisation (skills, competencies, future resourcing). To provide strategic HR support in the areas of employee relations, compliance, diversity, performance management, HR analysis, process redesign, succession planning, organizational development and career development.
• To build capacity for change, to develop the teambuilding and the workgroup dynamics in the different departments in support to the managers. To develop and implement appropriate plans and projects in order to facilitate the culture changes within the organisation.
• To create infrastructure by developing the HR processes in the area of payroll, staff resourcing, performance management, staff and manager development, internal and external communication, reward policy, etc. To deliver cost effective administrative expertise.
Qualifications
• Bachelor’s degree or equivalent diploma HR certificate
• Bachelor’s degree or equivalent diploma HR certificate
Languages
• Strong working knowledge of English (spoken and written)
• Working knowledge of French (spoken and written) desirable
• Strong working knowledge of English (spoken and written)
• Working knowledge of French (spoken and written) desirable
Experience / Competencies
• 3 years’ experience in an HR position
• Knowledge of Cresus payroll system
• Excellent general HR experience and skills
• Good administrative and organisational skills
• Concerned with details and accuracy
• Knowledge of Swiss social benefits and payroll issues
• Good sense of setting priority and organising one’s own day work
• Team working skills, encourager
• Ability to provide pastoral care
• Strong strategic thinking
• Patient and supportive
• High sense of ownership of Medair’s values
• Mature and good sense of initiative
• Capacity to work under pressure
• Excellent self-perception and self-control
• 3 years’ experience in an HR position
• Knowledge of Cresus payroll system
• Excellent general HR experience and skills
• Good administrative and organisational skills
• Concerned with details and accuracy
• Knowledge of Swiss social benefits and payroll issues
• Good sense of setting priority and organising one’s own day work
• Team working skills, encourager
• Ability to provide pastoral care
• Strong strategic thinking
• Patient and supportive
• High sense of ownership of Medair’s values
• Mature and good sense of initiative
• Capacity to work under pressure
• Excellent self-perception and self-control
Medair Standard HQ Working Requirements
• Committed Christians
• Commitment to the Medair values (faith, hope, accountability, integrity, dignity, compassion)
• Reflect the vision and values of Medair when interacting with team members and external contacts
• At least one year of professional experience in a relevant field (more experience preferred)
• Strong working knowledge of English (spoken and written)
• Working knowledge of French (spoken and written) for French-speaking roles
• Competent with MS Office Word, Excel, PowerPoint and Outlook
• Motivated by a spirit of service
• Solid team player
• Committed Christians
• Commitment to the Medair values (faith, hope, accountability, integrity, dignity, compassion)
• Reflect the vision and values of Medair when interacting with team members and external contacts
• At least one year of professional experience in a relevant field (more experience preferred)
• Strong working knowledge of English (spoken and written)
• Working knowledge of French (spoken and written) for French-speaking roles
• Competent with MS Office Word, Excel, PowerPoint and Outlook
• Motivated by a spirit of service
• Solid team player
Working Conditions
• Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply.
• Based in Medair Headquarters, Ecublens, near Lausanne, Switzerland.
• Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply.
• Based in Medair Headquarters, Ecublens, near Lausanne, Switzerland.
How to apply:
For more information on this and other positions, follow this web link: http://relief.medair.org/en/jobs/ and Apply for a HQ (Switzerland) or for a Medair ROC, or Field or vacancy.
We request that you complete all applications on-line at www.medair.org. We will not review email applications. Only English-language applications and CV’s will be reviewed.
