Terms of Reference Consultant, Project Manager Stocktaking Report on children and AIDS and key events in 2013.
*. Background: Shifts in the external environment have invoked changes to the way UNICEF does business, and in turn to how advocacy and related communication are now done. With less funding available, less core capacity is also available. As a result, UNICEF increasingly relies on focused and efficient consultancies with experienced professionals to deliver very specific products and services over time. In this context, a project manager is required in 2013 to coordinate and manage the production process of key deliverables including the upcoming 6th edition of the Children and AIDS Stocktaking Report. This consultancy works within the wider context of UNICEF’s key accountabilities on Children and AIDS. Under the Global Steering Group for the ‘Global Plan’ towards the elimination of new HIV infections among children by 2015, and keeping their mothers alive, UNICEF is co-chairing the advocacy and communication workstream. As such, has a key accountability to support partners with the development and implementation of the workstream’s efforts in support of the Global Plan. This consultancy will ensure the implementation of the advocacy strategy which covers four areas of support to the overall HIV and AIDS programme of UNICEF across the first and second decades of a child’s life: (i) simplification and innovation, (ii) knowledge leadership, (iii) synergy and integration, and (iv) partnerships. In 2013, the Stocktaking Report is a major pillar of the advocacy strategy and consequently, this consultancy will be primarily responsible for the planning, management, execution and monitoring of the report preparation process and subsequent advocacy opportunities which will utilize the Stocktaking Report such as World AIDS Day 2013, the ICASA Conference 2013 and the preparations for the International AIDS Society Conference 2014.
*. Purpose: This consultancy will directly manage the production of the 6th edition of the Stocktaking Report in addition to the ‘Unite for Children, Unite against AIDS’ campaign and the wider advocacy strategy of the HIV and AIDS Section of Programme Division, under the supervision of the Advocacy Manager. In particular, this consultancy involves project management of the report production process, e-launch, and leveraging cross-divisional partners within UNICEF and external partners towards the development and utilization of this report which will be e-launched in June 2013. In the second half of the year, the consultancy will be responsible for all activities around World AIDS Day 2013, ICASA Conference 2013 and preparations for the International AIDS Conference 2014.
This consultancy requires strong project management and execution skills. Experience in HIV and AIDS prevention, treatment, care and support will be an advantage, especially in terms of technical writing, advocacy and communications skills to produce the advocacy and communication package, including key messages, briefs and a host of related materials which promote the work of UNICEF and partners ahead of these major events. Experience in social media, and e-launch approaches will also be an advantage. No travel is foreseen.
This consultancy requires strong project management and execution skills. Experience in HIV and AIDS prevention, treatment, care and support will be an advantage, especially in terms of technical writing, advocacy and communications skills to produce the advocacy and communication package, including key messages, briefs and a host of related materials which promote the work of UNICEF and partners ahead of these major events. Experience in social media, and e-launch approaches will also be an advantage. No travel is foreseen.
*. Expected results: (measurable results) Under the supervision of the Advocacy Manager: • Manage, coordinate and monitor the production of the Stocktaking Report, 6th edition. • Continually liaise and coordinate with external writer of the Stocktaking Report, HIV and AIDS Section, Steering Committee and relevant working groups to ensure smooth development of the report.
• Plan and manage the development of the electronic multi-media platform component of the Stocktaking Report. Liaise with external writer and Division of Communication to ensure development of the report website, coordinate with social media of the HIV and AIDS Section and internal and external partners for the widest possible dissemination of the report. • Mobilise inter-agency and partner advocacy and communication efforts related to the Stocktaking Report, including providing support and advice to the regional offices and partners. • Coordinate a range of technical materials ahead of key calendar moments and milestones which include key messages, internal and external documents as necessary. • Complete the Natcom Strategy on a fundraising campaign on Children and AIDS, and manage the collaboration with Private Fundraising Partnerships Division colleagues on Stocktaking Report and other key dates such as World AIDS Day 2013, ICASA Conference 2013. • Any other aspects of the advocacy strategy as required.
• Plan and manage the development of the electronic multi-media platform component of the Stocktaking Report. Liaise with external writer and Division of Communication to ensure development of the report website, coordinate with social media of the HIV and AIDS Section and internal and external partners for the widest possible dissemination of the report. • Mobilise inter-agency and partner advocacy and communication efforts related to the Stocktaking Report, including providing support and advice to the regional offices and partners. • Coordinate a range of technical materials ahead of key calendar moments and milestones which include key messages, internal and external documents as necessary. • Complete the Natcom Strategy on a fundraising campaign on Children and AIDS, and manage the collaboration with Private Fundraising Partnerships Division colleagues on Stocktaking Report and other key dates such as World AIDS Day 2013, ICASA Conference 2013. • Any other aspects of the advocacy strategy as required.
*. Start date: 18 Feb 2013
*. Timeframe: 6 months between 18 February – 30 October 2013 *. Key Deliverables: Under the supervision of the Advocacy Manager: • Sound logistics plan for the activities of the Stocktaking Report executed on time and as expected • Management of the time line in relation to the Stocktaking Report with the external writer, UNICEF, Steering Committee and related working groups. On time delivery of content for the electronic multimedia platform component of the Stocktaking Report.
• Summary, integration and tracking of inputs across UNICEF, inter-agency and partner advocacy and communication efforts • Preparation of and on-time delivery of technical documents, key messages, internal and external briefing notes, memos, planning matrixes as required ahead of calendar moments and milestones
*. Timeframe: 6 months between 18 February – 30 October 2013 *. Key Deliverables: Under the supervision of the Advocacy Manager: • Sound logistics plan for the activities of the Stocktaking Report executed on time and as expected • Management of the time line in relation to the Stocktaking Report with the external writer, UNICEF, Steering Committee and related working groups. On time delivery of content for the electronic multimedia platform component of the Stocktaking Report.
• Summary, integration and tracking of inputs across UNICEF, inter-agency and partner advocacy and communication efforts • Preparation of and on-time delivery of technical documents, key messages, internal and external briefing notes, memos, planning matrixes as required ahead of calendar moments and milestones
*. Key competencies, technical background, and experience required: a) Academic qualification and required level of education: Masters’ Degree in Public Health or Social Sciences, HIV/AIDS Prevention, or related area such as Sexual and Reproductive Health, Adolescents; or Public Relations, Multimedia or Journalism. b) Work experience: Experience in HIV and AIDS sector or a related sector such as Health; Experience in implementation of advocacy and communication programmes. Experience working with the United Nations system is an advantage. b) Specialized skills required: strong planning, execution and project management skills; Strong writing skills; An understanding of the technical aspects of the HIV and AIDS program and an ability to convey key issues succinctly technical HIV and AIDS/health related ideas to internal and external (outside) audiences c) Length of work experience in the relevant area of the consultancy - minimum 8 years d) Languages needed: fluent in English; other UN languages are an advantage
CONDITIONS OF SERVICE – CONSULTANTS
- LEGAL STATUS Individuals engaged under a consultant contract serve in a personal capacity and not as representatives of a Government or of any other authority external to the United Nations. They are neither “staff members” under the Staff Regulations of the United Nations and UNICEF policies and procedures nor “officials” for the purpose of the Convention of 13 February 1946 on the privileges and immunities of the United Nations. Consultants may, however, be given the status of “experts on mission” in the sense of Section 22 of Article VI of the Convention. If they are required to travel on behalf of the United Nations, they may be given a United Nations certification in accordance with Section 26 of Article VII of the Convention.
- OBLIGATIONS Consultants shall have the duty to respect the impartiality and independence of the United Nations and shall neither seek nor accept instructions regarding the services to be performed for UNICEF from any Government or from any authority external to the United Nations. During their period of service for UNICEF, consultants shall refrain from any conduct that would adversely reflect on the United Nations or UNICEF and shall not engage in any activity that is incompatible with the discharge of their duties with the Organization. Consultants are required to exercise the utmost discretion in all matters of official business of the Organization. In particular, but without limiting the foregoing, consultants are expected to conduct themselves in a manner consistent with the Standards of Conduct in the International Civil Service. Consultants are to comply with the UNICEF Standards of Electronic Conduct and the requirements set forth in the Secretary General’s Bulletin on Special Measures for Protection from Sexual Exploitation and Sexual Abuse, both of which are incorporated by reference into the contract between the consultants and UNICEF. Unless otherwise authorized by the appropriate official in the office concerned, consultants shall not communicate at any time to the media or to any institution, person, Government or other authority external to UNICEF any information that has not been made public and which has become known to them by reason of their association with the United Nations. The consultant may not use such information without the written authorization of UNICEF. Nor shall the consultant use such information for private advantage. These obligations do not lapse upon cessation of service with UNICEF.
- TITLE RIGHTS UNICEF shall be entitled to all property rights, including but not limited to patents, copyrights and trademarks, with regard to material which bears a direct relation to, or is made in consequence of, the services provided to the Organization by the consultant. At the request of UNICEF, the consultant shall assist in securing such property rights and transferring them to the Organization in compliance with the requirements of the applicable law.
- TRAVEL If consultants are required by UNICEF to travel beyond commuting distance from their usual place of residence, such travel at the expense of UNICEF shall be governed by conditions equivalent to the relevant provisions of the 100 series of the United Nations Staff Rules (Chapter VII) and relevant UNICEF policies and procedures. Travel by air by the most direct and economical route is the normal mode for travel at the expense of UNICEF. Such travel will be by business class if the journey is nine hours or longer, and by economy class if the journey is less than nine hours, and first class by rail.
- MEDICAL CLEARANCE Consultants expected to work in any office of the Organization shall be required to submit a statement of good health prior to commencement of work and to take full responsibility for the accuracy of that statement, including confirmation that they have been fully informed regarding inoculations required for the country or countries to which travel is authorized.
- INSURANCE Consultants are fully responsible for arranging, at their own expense, such life, health and other forms of insurance covering the period of their services on behalf of UNICEF as they consider appropriate. Consultants are not eligible to participate in the life or health insurance schemes available to United Nations staff members. The responsibility of the United Nations and UNICEF is limited solely to the payment of compensation under the conditions described in paragraph 7 below.
- SERVICE INCURRED DEATH, INJURY OR ILLNESS Consultants who are authorized to travel at UNICEF’s expense or who are required under the contract to perform their services in a United Nations or UNICEF office, or their dependants as appropriate, shall be entitled in the event of death, injury or illness attributable to the performance of services on behalf of UNICEF while in travel status or while working in an office of the Organization on official UNICEF business to compensation equivalent to the compensation which, under Appendix D to the United Nations Staff Rules (ST/SGB/Staff Rules/Appendix D/Rev.1 and Amend.1), would be payable to a staff member at step V of the First Officer (P-4) level of the Professional category.
- ARBITRATION Any dispute arising out of or, in connexion with, this contract shall, if attempts at settlement by negotiation have failed, be submitted to arbitration in New York by a single arbitrator agreed to by both parties. Should the parties be unable to agree on a single arbitrator within thirty days of the request for arbitration, then each party shall proceed to appoint one arbitrator and the two arbitrators thus appointed shall agree on a third. Failing such agreement, either party may request the appointment of the third arbitrator by the President of the United Nations Administrative Tribunal. The decision rendered in the arbitration shall constitute final adjudication of the dispute.
- TERMINATION OF CONTRACT This contract may be terminated by either party before the expiry date of the contract by giving notice in writing to the other party. The period of notice shall be five days in the case of contracts for a total period of less than two months and fourteen days in the case of contracts for a longer period; provided however that in the event of termination on the grounds of misconduct by the consultant, UNICEF shall be entitled to terminate the contract without notice.
In the event of the contract being terminated prior to its due expiry date in this way, the consultant shall be compensated on a pro rata basis for no more than the actual amount of work performed to the satisfaction of UNICEF. Additional costs incurred by the United Nations resulting from the termination of the contract by the consultant may be withheld from any amount otherwise due to the consultant from UNICEF.
- TAXATION The United Nations and UNICEF undertake no liability for taxes, duty or other contribution payable by the consultant on payments made under this contract. No statement of earnings will be issued by the United Nations or UNICEF to the consultant.
How to apply:
Qualified candidates are requested to submit a cover letter, CV and P 11 form (which can be downloaded from our website at http://www.unicef.org/about/employ/index_53129.html) to pdconsultants@unicef.org with subject line “Consultant, Project Manager Stocktaking Report on children and AIDS and key events in 2013” by 01 February 2013, 5:00pm EST. Please indicate your ability, availability and daily/monthly rate to undertake the terms of reference above. Applications submitted without a daily/monthly rate will not be considered.
