Executive Assistant to the MPLS Divisional Secretary MPLS Divisional Office, 9 Parks Road, Oxford

Grade 6: £26,004 - £31,020 p.a. THIS VACANCY IS FOR INTERNAL APPLICANTS ONLY. The MPLS Divisional Office is seeking an Executive Assistant to provide support for the Divisional Secretary in conducting a complex portfolio of business and manage the MPLS Divisional Office. This is an exciting, varied and demanding role. The duties include managing a high volume of incoming emails and correspondence ensuring that appropriate follow up action is taken. Managing diaries ensuring that competing priorities are assessed to fit with a timetable of University business and providing line management to support staff, ensuring all personnel procedures related to starters and leavers are processed correctly and in a timely fashion. In addition you will be involved in arrangements for departmental reviews and act as secretary to meetings as required. You will be highly organised with the tenacity to organise complex meeting schedules. You should have good IT and numeracy skills and be able to work flexibly when required. Excellent interpersonal skills and the ability to prioritise are essential. Experience of working in higher education administration is advantageous as is experience using the CORE HRIS system. The closing date for applications is 21 September 2012. Applications received after this date will not be accepted. Please upload a CV and supporting statement as part of your online application. Interviews will be held week commencing 1 October 2012. Contact Person : Janina Pownall Vacancy ID : 102834 Contact Phone : 01865 282628 Closing Date : 21-Sep-2012 Contact Email : janina.pownall@mpls.ox.ac.uk

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